Project Coordinator Construction

Come and build new and upgrade high-voltage substations primarily in the Rocky Mountain States and nationwide. In this position, the project coordinator will perform daily administrative tasks on construction projects as part of the project management team. This is a major supporting role that directly affects a project's success. We are seeking a highly qualified project coordinator to navigate the project life cycle from bid preparation through contract closure. The project coordinator must have excellent organizational and time-management skills for administrative and documentation tasks. The project coordinator must be prepared to present updates to management, ensuring that delivery dates and performance schedules remain on track.

The position requires someone with an in-depth understanding of construction procedures, materials, and project management principles. The work is fast paced, demanding strong attention to detail and the ability to quickly learn and understand Addison Construction Co.’s policies and procedures. This position requires a collaborator with effective communication and people skills who can also work independently.

**ESSENTIAL FUNCTIONS:**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must maintain regular and reliable attendance.
• Search bidding resources to explore projects in our niche and forward to management for evaluation.
• Work with estimating to prepare bid documentation and submission. Obtain bidding bonds. Create, maintain, and track bids and bidding results.
• Upon bid award, obtain contract bonds, create, maintain, and track purchase orders, subcontracts, and deliveries.
• Create, organize, store, and update bid documents, contract awards, and various project documents.
• Request the estimating department's material take-off and bid documentation of the best-qualified vendors for purchase order/subcontract preparation.
• Prepare Superintendent project binders for use on the job site.
• You must track all processes.
• Must have the ability to identify potential problems and technical hitches so that solutions can be addressed.
• Function as a point of contact for project management, suppliers, and subcontractors. Report any issues or identified risks to management to ensure compliance with the contract and performance schedule.
• Use effective verbal and written communication skills.
• Ability to add, subtract, multiply, and divide whole numbers and fractions quickly and accurately, along with proficiency in numerical data entry.
• Read and understand plans and specifications, interpret technical documents, and visualize drawings in three dimensions.
• Develop a complete understanding of contract plans and specifications, verifying the material requirements to ensure that the material is submitted correctly.
• Prepare submittals for transmission to the client for approval. Upon approval or rejection, distribute to the supplier/subcontractor as indicated. If resubmittal is required, pursue a timely response.
• May collaborate with management to develop and maintain the project schedule,
• Write purchase orders/subcontracts and follow up with suppliers to coordinate deliveries.
• Monitor receiving, warehousing functions, and material control.
• Document control: receive and log drawings and other contract documents, maintain document control log using Excel, ensure current drawings are issued to the field.
• As instructed by management, create change orders and other scope-of-work adjustments to be submitted to the Owner, properly documenting these changes.
• Operate a computer, including the use of Microsoft Office and online project and bidding resources.
• Complete all assigned tasks in a timely and efficient manner to produce high-quality work that meets the requirements of company policies, procedures, industry standards, and client expectations.

COMPETENCIES:

• Must have the ability to see the “big picture” when looking at projects.
• Successful coordination of teams and clients
• Strong written, verbal, and presentation of information skills.
• Proficiency in math and online communication.

SUPERVISORY RESPONSIBILITY: This position has no supervisory responsibilities.

WORK ENVIRONMENT While performing the duties of this job, work will take place indoors in an office environment in Cheyenne, Wyoming. The noise level in the work environment can be loud due to office equipment, phone calls, and conversations. The position regularly works on uneven surfaces between the entrances and the office areas.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The position requires the employee to be able to sit for prolonged periods of time at a desk while working on a computer. Must be able to lift to 25 pounds at time.

POSITION TYPE/EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 8 am to 5 pm. This position may require long hours from time to time. When long hours are required due to critical stages of work, overtime may be mandatory; otherwise, it will be voluntary. This is a non-exempt position, and employees are paid overtime as appropriate.

TRAVELTravel may be required for short periods, generally day trips, to the job site occasionally or to meetings.

REQUIRED EDUCATION AND EXPERIENCE

1. 3 years or more of construction project coordination.

2. High school graduate or equivalent experience to be able to read and comprehend plans and specifications, submittals, and other construction documentation.

3. Proven success in a corporate construction environment, working with all levels of management.

PREFERRED EDUCATION AND EXPERIENCE

1. High school graduate or equivalent educational experience, or on-the-job training in a related field.

2. Substation project experience with 69kV or above is a plus.

3. Experience working with utility entities such as WAPA (Western Area Power Administration) or other substation power transmission authorities.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

1. From time to time, you will need to drive to a job site or perform tasks related to your position.

2. You must possess or be able to obtain a valid and appropriate state driver’s license prior to employment.

WORK AUTHORIZATION/SECURITY CLEARANCE We work on government-owned properties. E-Verify is required for all employees. Non-U.S. citizens will be subject to government background screening and approval to access certain work sites.

EEO STATEMENT Our Company is an equal employment opportunity employer, including veterans and people with disabilities, and maintains a drug-free workplace.

OTHER DUTIES Please note that this job description is not intended to provide a comprehensive listing of the activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Pay: $26.00 - $34.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• Construction Project Coordination: 3 years (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person