Project Coordinator cum Admin

1. Project Administration

• Prepare, maintain, and organize project files, documents, permits and correspondence.
• Draft and circulate meeting minutes, track action items and follow up for closure.
• Manage project trackers, dashboards and ensure timely submission of reports and claims.
• Assist in preparing Bill of Quantities (BOQ), purchase requests, and verifying subcontractor invoices.

2. Project Coordination

• Coordinate end-to-end project activities for data center and infrastructure builds.
• Act as the main point of contact between clients, vendors and internal teams.
• Arrange and lead joint site visits with authorities (e.g., JKR, Majlis) for permits and approvals.
• Monitor project progress, highlight risks/delays and escalate to management when required.
• Support project handover process with complete documentation.

3. Financial & Compliance Support

• Assist with certified progress claims and claim submission.
• Track project expenses and budgets against financial forecasts.
• Ensure compliance with company policies, safety standards and statutory requirements.

4. Operational & Logistics Support

• Coordinate manpower schedules, site access and resource allocation.
• Arrange travel, accommodation and logistics for project teams as needed.
• Provide day-to-day support to project staff in Johor office and sites.

5. Administrative Support

• Responsible for managing daily office operations.
• Responsible for administrative support, employee support, and coordination with vendors
• Ensuring the office runs efficiently and smoothly.

QUALIFICATIONS & REQUIREMENTS

• Diploma/Degree in Engineering, Project Management, Business Administration or related field.
• At least 2–3 years of experience in project coordination and/or administration (infrastructure or data center projects preferred).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and stakeholder management abilities.
• Proficient in MS Office (Excel, Word, PowerPoint) and project management tools.