Project Coordinator cum Document Controller

We are looking for a motivated and detail-oriented Project Coordinator / Document Controller from Civil Engineering Background to support our projects team in managing project documentation, technical submissions, supplier coordination, and project close-out records. This is an excellent opportunity for a junior professional seeking to build a career in project administration and document control within the construction and infrastructure industry.

Must have Civil Engineering Degree or related field.

Key Responsibilities

Project Documentation & Submittals

• Prepare and submit material submittals, product data sheets, samples, and other technical documents for consultant and client approvals.
• Assist in the preparation of prequalification documents, technical compliance statements, and project-related submissions.
• Coordinate with suppliers and manufacturers to obtain technical data sheets, product certifications, samples, and other required documentation.
• Maintain records of submitted, approved, and pending project documents.

Project Coordination

• Assist in processing project entry permits, gate passes, and other site access requirements.
• Coordinate with suppliers, project managers, procurement personnel, and site teams to ensure timely submission of required documents.
• Follow up on approvals, comments, and requests from clients, consultants, and contractors.

Handover & Close-Out Documentation

• Collect, organize, and file project completion reports and handover documentation.
• Prepare and submit warranty certificates, guarantees, and Operation & Maintenance (O&M) manuals.
• Ensure all project close-out documents are properly maintained and archived.

Document Control & Filing

• Maintain an organized filing system for both physical and electronic project documents.
• Ensure documents are accurately filed, updated, and easily retrievable.
• Manage document revisions and maintain version control.
• Support the implementation of company document control procedures and standards.

Desired Candidate Profile

Requirements

• Must have Degree in Civil Engineering, Architecture, Construction Management, or a related field.
• 1–3 years of experience in document control, project coordination, administration, or a similar role within the construction, architecture, landscaping, or related industries.
• Experience preparing material submittals, prequalification documents, compliance statements, O&M manuals, and warranty documentation
• Good knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational and administrative skills with attention to detail.
• Good communication and coordination abilities.
• Ability to work in a fast-paced environment and manage multiple tasks efficiently.

Preferred Qualifications

• Prior UAE experience and basic knowledge of AUTOCAD will be an advantage.
• Familiarity with construction project documentation and consultant approval processes is desirable but not essential.

Personal Attributes

• Organized and methodical with strong attention to detail.
• Positive attitude and willingness to support the team.
• Good follow-up and time management skills.

Compensation & Benefits

• Competitive salary based on qualifications and experience.
• Training and career development opportunities.
• Opportunity to grow within a dynamic and expanding organization.
• Other benefits as per company policy