Project Coordinator (Design & Engineering)

As a Project Coordinator in ProCreator, youll keep our projects running smoothly by owning the logistics, coordination, and communication that make great delivery possible.

Youll work closely with Project/Delivery Managers, Design, Content, and Engineering teams to maintain sprint cadence in Zoho Sprints and keep stakeholders aligned via crisp updates, minutes of meeting (MoMs), and structured follow-through. The role requires hands-on coordination, excellent communication, and confident use of AI tools (e.g., ChatGPT) for drafting MoMs, status updates, and summarizing discussions. You will maintain PM-tool hygiene, drive follow-ups, ensure timely status/MoMs, uphold SLAs, and help the team stay ahead of risks.

Key Responsibilities

• Meetings & Calendars: Schedule, prep agendas, confirm the right attendees/materials; manage reschedules and conflicts.

• MoMs & Action Tracking: Capture decisions, owners, and due dates; circulate within 2 hours ; track closure to done.

• Status Reporting: Prepare and send weekly client status (scope/timeline/risks/next steps) with relevant links to tickets, files, and artifacts.

• PM-Tool Hygiene: Keep tasks/milestones current in the PM tool to reflect true progress.

• Approvals & Feedback: Track review cycles; chase sign\u2011offs; unblock asset dependencies.

• Hours/Budget Hygiene: Monitor time logs and burn; flag variances early; prompt teams for timesheets and resolve gaps.

• Documentation & Findability: Organize specs, files, and links so teams and clients can self\u2011serve.

• Follow-ups & SLAs: Proactively remind stakeholders; uphold response and reporting SLAs.

• Light Automation: Use templates and AI\u2011assisted drafts for MoMs/status; you own accuracy, tone, and final quality.

  Process & Improvements: Contribute to process hygiene and continuous improvement (ceremony discipline, templates, automation, playbooks).