Project Coordinator – Design

About Us

Aline Cabinetry is a leading wholesaler of kitchen and bath cabinets, serving dealers, contractors, builders, and renovation professionals across North America. With multiple distribution centers and manufacturing facilities worldwide, we are committed to delivering high-quality products, exceptional service, and efficient project execution.

Job Description

We are seeking a proactive and detail-oriented Project Coordinator (Design) to oversee residential and commercial cabinetry projects from order confirmation through final installation. This role is responsible for planning project schedules, coordinating cross-functional teams, supervising on-site activities, and ensuring projects are completed on time, within budget, and to the highest quality standards.

The ideal candidate is organized, solution-oriented, and capable of managing multiple projects simultaneously while maintaining excellent communication with customers, internal departments, and external contractors.

Responsibilities

Key Project Coordinator (Design) Duties

• Assist in planning, scheduling, and coordinating project activities.
• Prepare and maintain project documentation, reports, and meeting minutes.
• Monitor project timelines, milestones, and deliverables.
• Coordinate communication between team members, clients, vendors, and stakeholders.
• Schedule meetings, prepare agendas, and follow up on action items.
• Track project budgets, expenses, and resource allocation.
• Identify project risks and escalate issues to the project manager when needed.
• Maintain project management software and update project status regularly.
• Ensure compliance with company policies, procedures, and quality standards.
• Support procurement of project materials, equipment, or services.
• Assist with preparing presentations and project progress reports.
• Help resolve administrative and logistical issues affecting project execution.
• Monitor project performance using key performance indicators.
• Maintain accurate records and organize project files.
• Support project closeout activities, including documentation and lessons learned.

Design & Estimating

• Review project drawings, specifications,estimates and customer requirements for accuracy.
• Ensure project designs comply with company standards and customer expectations.Review architectural and interior design drawings.
• Coordinate the preparation and revision of shop drawings.
• Ensure all drawings comply with project specifications and building requirements.
• Manage design revisions and maintain version control.
• Obtain client, consultant, and architect approvals before production.
• Coordinate material selections, finishes, colors, and hardware.
• Verify field measurements.
• Ensure design changes are communicated to production and installation teams.

Client & Site Coordination

• Act as the primary point of contact for clients throughout the project.
• Coordinate site measurements and site readiness inspections.
• Schedule deliveries and installations.
• Manage deficiency lists, service requests, and warranty items.
• Communicate project updates to all stakeholders.

Qualifications & Require Skills

• Diploma or Bachelor's degree in Interior Design, Architecture, Construction Management, Engineering, Project Management, or a related field.
• Equivalent industry experience may be considered in place of formal education.
• 1–2 years of project management experience, preferably in the cabinetry, millwork, construction, or building materials industry.
• Experience with kitchen and bath cabinetry projects is considered a strong asset.
• Proficiency in major design software such as AutoCAD, 2020 Design, SketchUp, Cabinet Vision, or similar programs.
• Strong project planning, scheduling, and organizational skills.
• Excellent problem-solving and decision-making abilities.
• Ability to manage multiple projects in a fast-paced environment.
• Strong communication and interpersonal skills.
• Fluent in English and / or French (both written and spoken).
• Proficiency in Microsoft Office, particularly Excel; experience with ERP systems is an asset.
• Valid driver’s license and willingness to travel to project sites as required.
• Attention to detail and problem-solving skills.
• Knowledge of construction sequencing and installation processes.

Pay: From $50,000.00 per year

Benefits:

• Extended health care
• On-site parking

Work Location: Hybrid remote in Vaughan, ON