Project Coordinator / Document Controller

At LIMAH, we create exceptional human experiences through wayfinding, experiential graphics, and public realm design. We are looking for a Project Coordinator / Document Controller based in India to remotely support our Dubai team and contribute to the successful delivery of projects across the GCC and beyond.

This is a coordination-focused role combining project administration, document control, project tracking and day-to-day support to our UAE-based Project Management team.

What you'll do:

• Support the Project Management team with the coordination and administration of multiple design projects.
• Maintain accurate and organised project documentation, records, registers and filing systems.
• Manage document control processes, including the filing, tracking, issuing and updating of project documents and submissions.
• Support project planning, scheduling and tracking of key deliverables, deadlines and actions.
• Prepare and maintain project reports, meeting minutes, trackers, correspondence and presentations.
• Follow up on outstanding actions and deliverables with internal team members.
• Coordinate with our UAE-based Design, Technical and Project teams to ensure information is communicated and recorded accurately.
• Maintain project information and regularly update tasks, deadlines and project status in ClickUp.
• Support the Project Managers with day-to-day project administration and coordination.
• Ensure project records and documentation remain accurate, up to date and easily accessible throughout the project lifecycle.

We're looking for someone who:

• Has previous experience in Project Coordination, Project Administration and/or Document Control, within an architecture, design, engineering, construction or consultancy environment.
• Has a good understanding of project documentation and document control processes.
• Is highly organised, detail-oriented and comfortable managing multiple projects, deadlines and priorities.
• Has excellent written and verbal English communication skills and strong presentation skills, with the confidence to clearly present project information and updates to internal teams and other stakeholders when required.
• Is confident using Microsoft Office, particularly Excel, Word, PowerPoint and Outlook.
• Has experience with project management or document management systems. Experience with ClickUp is a strong advantage.
• Is proactive and comfortable following up with team members to ensure actions and deliverables are completed.
• Can work independently while remaining closely connected with a remote, multidisciplinary team.
• Has a positive, collaborative attitude and takes ownership of their responsibilities.

What we offer:

• Competitive salary package with health insurance.
• A permanent remote position based in India, working closely with our Dubai team.
• Exposure to international projects across the UAE, Saudi Arabia and wider GCC.
• Experience supporting multidisciplinary projects from concept through to delivery.
• The opportunity to work alongside experienced project managers, designers and technical professionals.
• A collaborative and international working environment.

To Apply

Please submit your CV along with a brief cover letter outlining your relevant Project Coordination and/or Document Control experience and why you would like to join LIMAH.