Project Coordinator (Eng Skill)

About the role

Project Coordinator responsible for coordinating Playmondo projects and supporting Business Development activities, including customer contact and follow-up, package coordination, group bookings, events, new branches, renovations, contract documentation, shipping and import of equipment from abroad, equipment repair coordination overseas, and sourcing new project locations to ensure work proceeds correctly, efficiently, and in line with company objectives.

Key responsibilities

• Coordinate Playmondo projects such as New Branch, Renovation, Event, Birthday Party, Group Booking, School Trip, Corporate Event, Private Event and Membership from data collection, planning, follow-up through to delivery
• Support Business Development and Playmondo package sales by contacting customers, providing information, following up on customers, preparing quotations, tracking bookings, payment collection, and coordinating with relevant branches or teams
• Contact, schedule meetings, and visit customers, partners, location owners, or relevant agencies to gather requirements, survey locations, coordinate projects, and summarize information for submission to supervisors or management
• Prepare, compile, verify, and track important documents such as draft contracts, quotations, booking forms, approval documents, billing documents, invoices, receipts, project documents, and various reports for accuracy and completeness
• Coordinate shipping and import of equipment, supplies, or spare parts from abroad by tracking import documents, transportation status, costs, delivery schedules, and issues that may impact project timelines
• Coordinate sending equipment, supplies, or spare parts for repair, claims, or replacement with foreign suppliers from data collection, repair documentation, status tracking through to receipt of goods
• Support sourcing of new project locations by searching, contacting, collecting information, scheduling location surveys, and preparing summaries of location, rental costs, area size, conditions, limitations, and location suitability
• Coordinate with internal and external departments such as Operation, Store, Sales, Marketing, Accounting, Finance, Supplier, Shipping Agent, location owners, and customers to ensure smooth workflow
• Prepare and update Project Timeline, Project Tracker, Checklist, Pending List, Shipping Status, Contract Status, and New Location Pipeline to current status
• Report progress, issues, risks, pending work, and recommendations to supervisors or management while maintaining confidentiality of customer information, pricing, supplier costs, contracts, and internal company information

About you

• Bachelor's degree in Business Administration, Marketing, Management, Communications, Logistics, or related field
• Experience in Project Coordinator, Business Development Support, Sales Coordinator, Event Coordinator, Import/Shipping Coordinator, or related roles
• Strong coordination, follow-up, document management, and data summarization skills; able to meet customers, survey locations, or coordinate work outside the office
• Proficient in Microsoft Office, Google Workspace, Excel, Google Sheets, or project tracking tools
• Experience in Shipping, Import-Export, contract work, or location sourcing will be given special consideration