Project Coordinator (Events)

Company Background

Established in year 1997, Ascend Com Pte Ltd is a market leader in providing turnkey interactive multimedia solutions tailored to our client's diverse marketing needs. By combining creative multimedia content with our extensive experience in audio-visual and IT network solutions, we create custom solutions that make a powerful statement about our client's company, products, or services. Being a pioneer audio-visual company in the events industry, we have provided extensive solutions to our clients through our suite of rental equipment and solutions.

Join the dynamic team at Ascend Com, where we shape the future of the events industry together!

For more information, visit us at: https://ascendcom.com.sg/

We are inviting candidates for the position of:
Project Coordinator (Events)(Singapore)

Responsibilities:

• Plan, organize, assist and execute events from concept through completion
• Prepare event proposals including concept, budget estimates, timelines, and logistics, for client
• Develop creative briefs and work closely with designers to produce event assets such as invitations, signage, banners, and promotional materials
• Manage event logistics such as venue selection, catering, audiovisual needs, signage, seating, and transportation
• Source, negotiate, and manage relationships with external vendors, suppliers, and venues
• Create and maintain detailed event timelines, checklists, and run-of-show documents
• Oversee on-site event setup, execution, and breakdown, troubleshooting issues in real time
• Manage guest lists, RSVPs, registration, and attendee communications
• Track and report on event performance metrics (attendance, budget adherence, attendee feedback, ROI, post event report)
• Supervise event staff, volunteers, or temporary contractors as needed
• Manage post-event activities, including vendor payments, feedback collection, and debrief reports
• Support any ad-hoc projects and duties as assigned by the superior

Requirements:

• No prior experience required — this is an entry-level role open to candidates from any background
• Candidates with experience or coursework in event planning, hospitality, or a related field will have an added advantage
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Excellent verbal and written communication skills
• Comfortable coordinating with vendors, stakeholders, and team members
• Detail-oriented with a proactive, problem-solving mindset
• Able to stay calm and adaptable under pressure, especially during live events
• Basic proficiency with common office/productivity tools (e.g., Microsoft Office)
• Willingness to work flexible hours, including evenings/weekends, whenever required
• A positive, team-oriented attitude with a genuine interest in creating great event experiences

Please state expected salary, attach recent photo & send resume to [email protected]