Project Coordinator – Fire Protection

Severson Fire Protection is looking for a Project Coordinator to join our growing team.

We’re looking for someone who is highly organized, proactive, detail-oriented, comfortable with technology, and a strong communicator. This person will work closely with our project managers, field teams, contractors, designers, and leadership team to keep projects organized and moving forward.

If you’re the person who likes keeping track of the details, following up on loose ends, creating order out of a busy workload, and making sure nothing falls through the cracks, you may be a great fit for this role.

What You’ll Do

As our Project Coordinator, you’ll help manage the administrative side of projects from initial setup through closeout.

Responsibilities include:

• Assist with project budgets, cost reports, and monthly status reports
• Set up new jobs and maintain accurate project data
• Assist with contract administration and document preparation
• Support the bidding process through data entry and preliminary bid analysis
• Pull, submit, and track permits
• Review and code invoices for approval and payment
• Process and issue purchase orders
• Maintain organized electronic project files, plans, contracts, and construction documents
• Track outstanding items such as change orders, contract documents, schedules, and project requirements
• Coordinate and communicate with building departments, code enforcement, state regulatory agencies, and other governing bodies
• Support project managers, contractors, designers, field staff, and leadership as priorities change
• Assist with contractor onboarding and insurance compliance
• Coordinate meetings and take accurate meeting notes
• Assist with team events, travel arrangements, training enrollment, supply ordering, vendor communication, and new-hire construction orientation
• Provide general office and technical support to field staff, including software assistance, printing/plotting plans, and troubleshooting basic administrative issues
• Help improve processes and systems as our company continues to grow

What We’re Looking For

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and follow through on outstanding items
• Excellent written and verbal communication skills
• Comfortable learning and using different software platforms
• Strong customer service and problem-solving skills
• Previous project coordination, project administration, or construction office experience preferred
• Experience or familiarity with the construction industry is preferred
• Working knowledge of Microsoft Office is a plus
• Experience with construction or project management software such as Sage 100, Procore, PlanGrid, Dropbox, NetSuite, ServiceTitan, Brycer, or similar platforms is a plus

Most importantly, we’re looking for someone who is dependable, takes initiative, communicates well, and enjoys being part of a busy team.

Don’t check every box? We still encourage you to apply. If you’re organized, motivated, willing to learn, and think you could contribute to our team, we’d like to hear from you.

About Severson Fire Protection

Severson Fire Protection is a locally owned and operated company serving Central Oregon and beyond. We’re a growing company with a team-oriented environment where communication, accountability, and taking care of our customers matter.

Pay: $24.00–$30.00 per hour, depending on experience

Pay: $24.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Location:

• Bend, OR 97701 (Required)

Ability to Commute:

• Bend, OR 97701 (Required)

Work Location: In person