Project Coordinator - Glazing & Facade Systems

Project Coordinator - Glazing and Facade Systems

Custom Metal Contracting (Glazing Group) Ltd. is a rapidly growing industry leader seeking an experienced, highly organized, and professional Project Coordinator to support glazing and façade projects from contract award through final closeout. This position is responsible for coordinating projects’ activities, documentation, schedules, procurement, and communication between internal teams, clients, consultants, suppliers, and site personnel to help ensure work is completed safely, on schedule, within budget, and in compliance with contractual requirements, quality standards, and client expectations.

The ideal candidate is a detail-oriented professional with strong knowledge of glazing and façade systems, excellent coordination skills, and the ability to support multiple project priorities. The Project Coordinator will assist with planning, procurement, scheduling, documentation, stakeholder communication, issue tracking, and project closeout. Success in this role requires strong organization, clear communication, follow-through, and the ability to work collaboratively with project managers, field teams, suppliers, consultants, and clients to support successful delivery of commercial glazing projects.

Key Responsibilities

1. Pre-Construction Coordination

Estimating & Takeoff Support

• Review project drawings, specifications, contracts, and scope of work.
• Collaborate with estimating teams to validate material quantities, system selections, fabrication requirements, and lead times.
• Participate in value engineering initiatives to optimize system design, performance, and project cost.

Submittals & Approvals

· Support the preparation and submission of shop drawings, product samples, structural calculations, and supporting documentation.

• Coordinate submittal reviews with architects, engineers, general contractors, and internal drafting teams.
• Track approval cycles and proactively resolve issues to prevent project delays.

2. Procurement & Scheduling

Material Procurement

· Coordinate procurement of glass, aluminum systems, hardware, sealants, and related materials under the direction of the project team.

· Maintain vendor communication, track lead times, and support pricing coordination as required.

• Ensure long-lead materials, including custom tempered and laminated glass products, are ordered and tracked effectively.

Project Scheduling

· Assist in developing and maintaining project schedules that align with client and construction schedules, including:

• Design/Engineering/ Shop Drawings
• Fabrication
• Procurement and Material deliveries
• Field labor allocation
• Crane and lift requirements
• Site installation activities

· Monitor project progress, update schedule information, and communicate changes related to site conditions, weather impacts, and project requirements.

3. Coordination & Communication

Internal Coordination

• Work closely with:
• Engineering, Design and Drafting
• Fabrication shop personnel
• Installation crews
• Warehouse and logistics teams
• Health and safety departments

External Coordination

• Attend Owner-Architect-Contractor (OAC) meetings.
• Provide regular project updates to clients, general contractors, architects, consultants, and other stakeholders.
• Coordinate with site supervisors, foremen, and trade partners to resolve field issues efficiently.

4. Financial Coordination Support

Budget Control

· Track project costs, including materials, labor, equipment, and subcontractors, and provide updates to the project team.

· Review vendor invoices for accuracy and support approval routing.

· Identify potential budget variances and assist with monthly project cost reporting and forecasting.

Project Billing & Change Management

· Assist with the preparation and submission of AIA-style progress billings.

· Track change orders, RFIs, back charges, and scope modifications, and coordinate documentation with the project team.

• Support collection activities and oversee lien release processes when required.

5. Field Operations Coordination

· Provide coordination support to site supervisors, foremen, and installation teams.

• Ensure installation activities comply with:
• Approved shop drawings
• Manufacturer specifications
• Project quality standards
• Safety regulations and best practices

· Coordinate documentation and communication related to field challenges such as:

• Misaligned or out-of-square openings
• Glass breakage and replacement coordination
• Water infiltration issues
• Air leakage concerns
• Site coordination conflicts

6. Quality Assurance & Testing

• Ensure projects are installed in accordance with approved shop drawings and contract requirements.
• Coordinate mock-ups, water testing, inspections, and performance testing to applicable industry standards.
• Work with engineering and design teams to verify structural, thermal, acoustic, and performance requirements are achieved.

· Coordinate punch list tracking, closeout items, and project turnover requirements.

7. Project Closeout

• Coordinate and deliver project closeout documentation, including:
• Warranty packages
• Maintenance manuals
• As-built drawings

· Assist with final project financial reconciliation and closeout tracking.

· Participate in post-project reviews to capture lessons learned and opportunities for continuous improvement.

Qualifications & Skills

Required Experience & Knowledge

• Strong understanding of commercial glazing and façade systems, including:
• Storefront systems
• Curtain wall unitised systems
• Window Wall unitised systems
• Stick-built glazing systems
• Experience coordinating shop drawings and ensuring compliance with architectural and contractual requirements.
• Knowledge of construction contracts, project documentation, and change management processes.
• Experience with project scheduling software such as Microsoft Project and contractor management platforms.

Core Competencies

· Ability to track budgets, costs, invoices, and project financial documentation accurately.

· Strong communication skills for coordinating with vendors, subcontractors, clients, and internal teams.

· Procurement coordination and contract documentation experience.

· Strong problem-solving skills and the ability to escalate issues appropriately in field and office environments.

• Excellent verbal and written communication skills.

· Strong organizational, time-management, and follow-up abilities.

• High level of safety awareness, particularly regarding glass handling, rigging, and working at heights.

Why Join Custom Metal Contracting (Glazing Group) Ltd.?

· Opportunity to support high-profile commercial glazing and façade projects.

• Collaborative and professional team environment.
• Career growth within a respected industry leader.
• Competitive compensation and benefits package.

Apply today and help shape the skyline with Custom Metal Contracting (Glazing Group) Ltd.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking

Ability to commute/relocate:

• Calgary, AB T1Y 6Z8: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Experience:

• Project management: 1 year (preferred)

Work Location: In person