Project Coordinator – Hotel Operations & Projects

Project Coordinator – Hotel Operations & Projects

Location: Miami Beach, FL

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Project Coordinator to support ongoing projects and property initiatives across our managed hotel properties in Miami Beach.

This position will work closely with hotel management, property teams, contractors, vendors, and service providers to help coordinate projects, maintenance needs, renovations, repairs, and other property-related initiatives. The ideal candidate is a strong communicator who is comfortable managing multiple priorities, following up on outstanding items, and ensuring projects continue moving forward.

This is a great opportunity for someone who is highly organized and takes pride in seeing projects through from start to finish.

Key Responsibilities

• Support the coordination of ongoing projects and initiatives across multiple hotel properties.
• Assist with construction, renovations, maintenance, repairs, and general property improvements.
• Coordinate communication and follow-up with contractors, vendors, and service providers.
• Help monitor project progress, timelines, and outstanding items.
• Assist with scheduling and coordinating vendors and contractors as needed.
• Obtain updates, proposals, estimates, and other project-related information.
• Maintain organized project records, documentation, schedules, and follow-up lists.
• Communicate project updates, outstanding issues, and potential delays to management.
• Work closely with hotel and maintenance teams to help ensure property needs are addressed.
• Assist with property inspections and identifying items that require attention.
• Help coordinate projects while considering the day-to-day operations and guest experience of the hotels.
• Assist with special projects and other operational initiatives as needed.

Qualifications

· Previous experience in hospitality, administration, customer service, coordination, or a related field is a plus, but not required.

· Strong organizational and time-management skills.

· Excellent communication and follow-up skills.

· Comfortable communicating with vendors, contractors, and internal teams.

· Ability to manage multiple priorities and stay organized.

· Strong attention to detail and problem-solving skills.

· Self-motivated, dependable, and willing to learn.

· Ability to work independently and take initiative.

· Professional demeanor and strong communication skills.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person