Project Coordinator / Liaisoning Officer

We are looking for an experienced and well-organized Project Coordinator / Liaisoning Officer to coordinate project-related activities between the Project Site, Head Office, clients, consultants, contractors, vendors, and external authorities.

Key Responsibilities

• Coordinate between Project Manager, Site Engineers, Head Office, clients, consultants, contractors and vendors.
• Act as a coordination and liaisoning point for project-related communication and follow-up.
• Liaise with government departments, local authorities, statutory authorities and other external agencies as required for project-related matters.
• Follow up for necessary permissions, approvals, NOCs, inspections, certificates and project-related documentation.
• Coordinate with clients and consultants for meetings, site visits, inspections and submission of required documents.
• Prepare and maintain project correspondence, letters, applications, meeting minutes, follow-up records and approval status.
• Track pending approvals, instructions, submissions and commitments and ensure timely follow-up with concerned persons.
• Coordinate with the site team for project requirements and communicate the same to Head Office/Management.
• Assist the Project Manager in coordinating meetings, progress reviews and action points.
• Maintain proper records of client/consultant communications and important project documents.
• Coordinate with Purchase, Store, Accounts, HR & Administration and other HO departments for project-related requirements.
• Follow up with vendors, contractors and service providers regarding material, manpower, equipment and other project requirements.
• Support the project team in resolving administrative and coordination-related issues with external stakeholders.
• Prepare regular project coordination and pending-work status reports for management.
• Monitor important deadlines and ensure timely submission of documents, reports and applications.
• Attend meetings with clients, consultants, authorities or other stakeholders when required and communicate the outcomes to management.
• Maintain professional relationships with clients, consultants, authorities, contractors and other stakeholders.
• Ensure that all liaisoning and coordination activities are carried out as per company policy and management instructions.
• Perform other project coordination and liaisoning responsibilities assigned by Senior Management / Project Head.

Key Skills Required

• Strong communication and interpersonal skills.
• Good knowledge of liaisoning and coordination activities.
• Good command of English and Hindi/Odia for professional communication.
• Good knowledge of MS Office, Excel, Word and email communication.
• Strong follow-up and negotiation skills.
• Ability to coordinate with multiple departments and external stakeholders.
• Good documentation and record-keeping skills.
• Good knowledge of construction project procedures will be an advantage.
• Willingness to travel to government offices, project sites, client offices and other locations as required.

Preferred Experience

• Experience in construction / real estate / infrastructure projects preferred.
• Prior experience in liaisoning with government departments, local authorities, clients and consultants will be highly preferred.
• Candidates having experience in project coordination, documentation and external stakeholder management will be considered.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person