Project Coordinator (Mandarin Speaking)

Branding Name (Space Makers) - We are a professional cabinetry and interior renovation company based in Kuala Lumpur, with our own in-house factory and design team. Specializing in custom-made kitchen cabinets, wardrobes, and full-house renovation, we provide personalized solutions that combine function, aesthetics, and long-lasting quality.

With years of experience, we have completed hundreds of residential projects across Klang Valley. We take pride in our workmanship, project transparency, and customer-first service. Whether you are moving into a new home or upgrading your current space, we’re here to turn your vision into reality.

Explore our Interior Renovation & Cabinetry projects at https://spacemakers.my/ and stay updated by following @spacemakers.my on Instagram.

What You’ll Do:

1. Project Planning & Coordination

• Coordinate renovation projects from commencement until completion and handover.
• Plan and arrange project schedules, site activities, contractor works, material deliveries, and installation timelines.
• Ensure all necessary arrangements are prepared in advance so that scheduled works can proceed smoothly without unnecessary delay.
• Coordinate closely with Designers, Site Supervisors, contractors, suppliers, and other relevant departments.

2. Work Prioritisation & Multi-Tasking

• Able to manage and coordinate multiple projects and tasks simultaneously.
• Independently plan and organise daily and weekly tasks according to project urgency, site progress, and upcoming schedules.

Determine work priorities independently and attend to urgent or time-sensitive matters without requiring constant instruction from management.

• Proactively identify matters that may affect upcoming works and take necessary action in advance.

3. Project Timeline & Progress Management

• Monitor project progress and ensure works are carried out according to the planned timeline.
• Follow up closely with contractors, suppliers, and internal teams on outstanding or pending matters.
• Identify potential delays, site issues, or scheduling conflicts at an early stage and take appropriate action.
• Ensure arrangements for upcoming works are properly confirmed before commencement.

4. Project Continuity & Time-Sensitive Coordination

• Due to the nature of renovation projects, certain time-sensitive matters may occasionally arise outside normal working hours.
• The employee is expected to exercise reasonable responsibility in attending to matters that may directly affect the following day’s scheduled works, including site access, contractor arrangements, deliveries, installations, or other critical project coordination.
• Where immediate action is not required, such matters may be followed up during the next working period.
• The employee is expected to plan and coordinate foreseeable matters in advance to minimise unnecessary after-hours communication.

5. Site & Quality Coordination

• Conduct site visits when required to monitor work progress, workmanship, and site conditions.
• Ensure works are carried out according to approved drawings, specifications, and company requirements.
• Identify and report defects, discrepancies, incomplete works, or site issues and coordinate the necessary rectification.
• Maintain proper site progress updates, including photos and relevant records.

6. Client & Internal Communication

• Maintain clear and timely communication with clients and relevant internal departments regarding project matters.
• Coordinate site appointments, access arrangements, contractor schedules, and other project-related matters.
• Ensure important information, changes, and site requirements are properly communicated to all relevant parties.

7. Documentation & Administrative Coordination

• Maintain accurate project schedules, site reports, progress records, and relevant documentation.
• Follow up on drawings, approvals, material selections, orders, deliveries, and other project requirements.
• Ensure project information and progress are properly updated in the company’s designated system or tracking records.

8. Problem Solving & Project Ownership

• Take ownership of assigned projects and actively follow through on outstanding matters until completion.
• Handle day-to-day project and site coordination matters independently within the employee’s authority.
• Escalate matters involving additional costs, major design changes, significant timeline impact, or management approval when necessary.
• Proactively propose solutions when problems arise instead of only reporting the issue.

9. General Responsibilities

• Work closely with all relevant departments to ensure smooth project execution and handover.
• Maintain professional communication with clients, contractors, suppliers, and colleagues.
• Carry out any other project coordination, operational, or administrative duties reasonably assigned by management.

What You’ll Get:

• End-to-End Renovation Project Management
• Client, Contractor & Supplier Coordination
• Problem-Solving & Project Ownership

Pay: RM3,500.00 - RM5,500.00 per month

Benefits:

• Professional development

Work Location: In person