Project Coordinator (m/w/d)

About the Role

We're looking for a Project Coordinator (m/w/d) to support delivery of our software and robotics projects — from our AgileCore platform to customer applications on production floors. You'll coordinate activities, track requirements, report on status, and keep deliverables on time, working closely with engineers, product managers, and customers.

We move fast, so we need someone energized by that pace — proactive, structured, and comfortable driving topics forward independently. You'll also help shape our project management practices and explore how AI tools can improve how the team works.

What You'll Do

• Coordinate multiple projects: track status, milestones, dependencies, and ownership
• Build and maintain project plans, timelines, and trackers with engineers and PMs
• Spot risks and blockers early, flag them, and follow up until resolved
• Prepare status reports, management updates, agendas, and meeting minutes
• Present progress to management, stakeholders, and customers
• Align cross-functional stakeholders on priorities and responsibilities
• Handle procurement: quotations, purchase requisitions, lead times, supplier contact
• Support change management: communications, stakeholder engagement, prioritization
• Help build and improve PM processes and templates as we grow
• Build technical fluency in robotics/software to judge plans critically

What We're Looking For

• 2–5 years coordinating technical projects (software, robotics, automation, or similar)
• Experience juggling multiple projects in a fast-paced environment
• Strong organizational skills and the ability to manage competing priorities
• A track record of creating structure yourself — planning, tracking, reporting, or documentation — rather than just working within someone else's system
• Excellent communication and stakeholder management; able to distill complexity for busy people
• Experience with management presentations and reporting
• Proactive and independent — you set priorities, ask questions, and follow through
• Comfortable in a fast-moving, still-forming environment
• Enthusiasm for using modern and AI tools in daily work
• Fluent English
• Hands-on with Excel, PowerPoint, Teams, SharePoint, and tools like Jira/Confluence

Nice to Have

• Background in robotics, automation, mechatronics, or manufacturing
• Technical degree (engineering, CS, mechatronics, or equivalent) — no coding required, but enough to follow engineering discussions
• Purchasing experience: quotations, requisitions, lead times, supplier communication, ERP/SAP
• Familiarity with project management frameworks
• Experience in a scale-up or high-growth environment
• Willingness to travel to customer/partner sites
• German helpful; Chinese a plus

What we offer

• A dynamic high-tech company, combined with financial soundness and world-class investors.
• Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.
• Lots of development opportunities as we continue to grow.
• Challenging tasks and impactful projects alongside experts that enable professional and personal growth.
• Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.
• Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment

About us

Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.