Project Coordinator | Event Coordinator

We are looking for a detail-oriented Project Coordinator | Event Coordinator to support high-visibility event planning and project execution within the financial services industry in Moline, Illinois. This Long-term Contract position is ideal for someone who excels at coordinating logistics, organizing schedules, and keeping multiple workstreams aligned across time-sensitive activities. The role combines event operations with project support, requiring strong communication, follow-through, and comfort working with tracking tools such as Excel and Smartsheet.

Responsibilities:

• Partner with internal stakeholders to organize attendance rosters and staffing details for validation sessions, practice events, and live launch activities.

• Oversee travel-related logistics by coordinating hotel bookings, tracking room block usage, confirming guest lists, and handling special accommodation requests.

• Arrange on-site meal service and meeting room preparation, including vendor coordination, seating setup, refreshments, and distribution materials for participants.

• Maintain and update planning trackers in Excel to ensure travel dates, attendee information, and event logistics remain accurate and current.

• Support project managers by entering schedule updates and task progress in Smartsheet and helping keep project timelines organized.

• Monitor action items across multiple project plans to promote alignment, follow-up, and timely completion of key deliverables.

• Prepare cutover-related updates for leadership and help coordinate activities tied to mock deployment and go-live event execution.

• Assist with special projects and other coordination needs that contribute to overall program readiness and event success.

• At least 2 years of experience in event coordination, event management, project coordination, or a related support role.

• Demonstrated ability to manage logistics for meetings or events involving travel, lodging, food service, and on-site setup.

• Proficiency with Microsoft Excel for maintaining trackers, schedules, and status information.

• Ability to work with project management tools such as Smartsheet or quickly learn new systems.

• Strong organizational skills with the ability to manage multiple timelines, changing priorities, and detailed task lists.

• Clear communication skills and the ability to collaborate effectively with stakeholders, vendors, project managers, and leadership.

• Experience tracking project milestones, updating status information, and supporting schedule-driven initiatives.

Technology Doesn't Change the World, People Do. ®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.