Project Coordinator or Management

We are looking for a Project Coordinator / Project Specialist to coordinate and monitor manufacturing projects from customer order receipt through production, inspection, and final shipment.

The role involves close coordination with customers, suppliers, engineering, procurement, production, quality, logistics, and management to ensure projects are completed on schedule, within agreed requirements, and with proper documentation.

Key Responsibilities

Project Planning & Coordination

• Monitor manufacturing orders from customer order release through machining, fabrication, assembly, inspection, and final shipment.
• Prepare and maintain project plans, schedules, trackers, action-item lists, and project documentation.
• Monitor project milestones, delivery schedules, and overall progress.
• Identify and escalate potential schedule, cost, quality, material, and resource risks.
• Coordinate cross-functional activities to ensure timely completion of project milestones.
• Manage multiple projects/orders simultaneously and prioritize activities based on project requirements and deadlines.

Customer & Stakeholder Coordination

• Coordinate customer requirements, technical clarifications, delivery schedules, and project-related communications.
• Maintain regular communication with customers and provide timely project status updates.
• Conduct regular project status reviews with internal stakeholders and communicate action items and follow-ups.
• Coordinate with Engineering, Procurement, Production, Quality, Stores, Logistics, and other relevant departments to resolve project-related issues.

Procurement & Supplier Coordination

• Track Purchase Orders, supplier commitments, material availability, and supplier delivery schedules.
• Follow up with suppliers on pending materials, components, and services.
• Monitor supplier-related risks and escalate potential delays that may affect project schedules.
• Coordinate with Procurement and relevant internal teams to ensure timely availability of required materials and components.

Manufacturing & Order Progress Monitoring

• Monitor the progress of orders through various manufacturing stages, including:
• Machining
• Fabrication
• Assembly
• Inspection/Quality Clearance
• Packing
• Final Shipment
• Identify delays, bottlenecks, and dependencies affecting project delivery.
• Coordinate with production and other functional teams to ensure corrective actions are implemented in a timely manner.
• Support root-cause analysis and corrective actions for project-related issues.

ERP / Sales Order Management

• Create and maintain Sales Orders based on Customer Purchase Orders.
• Ensure customer PO requirements, delivery dates, quantities, specifications, and other relevant information are accurately captured in the ERP system.
• Update and maintain project/order information in ERP/MRP systems as required.
• Ensure project and order records are accurate, complete, and up to date.

Reporting & Documentation

• Prepare regular project status reports, MIS reports, dashboards, and management presentations.
• Maintain project trackers, action logs, risk registers, and other project documentation.
• Ensure project records and documentation are completed and maintained as required.
• Track project performance against planned schedules and highlight deviations to management.
• Provide timely escalation of critical issues requiring management attention.

Shipment & Customer Documentation

• Coordinate with Logistics and relevant departments to ensure timely shipment of completed orders.
• Share shipment tracking details with customers for each shipment.
• Coordinate and provide required Invoice and Packing List documentation to customers.
• Ensure shipment-related documentation is accurate and issued on time.

Qualifications

• Bachelor's degree in Mechanical Engineering, Industrial Engineering, or a related field.
• 1–3 years of experience in project coordination, project management, order management, or a similar role, preferably in a manufacturing or engineering environment.
• Working knowledge of MS Office, particularly Microsoft Excel and PowerPoint.
• Experience with ERP/MRP systems is preferred.
• Knowledge of manufacturing processes and project/order workflows is an advantage.

Required Skills

• Project planning and coordination
• Schedule and deadline management
• Manufacturing/order tracking
• Cross-functional coordination and communication
• Customer and supplier coordination
• Risk and issue identification and escalation
• Data analysis and reporting
• MS Excel and project tracking
• ERP/MRP system knowledge
• Documentation and organizational skills
• Strong written and verbal communication
• Problem-solving and follow-up skills
• Ability to manage multiple projects simultaneously
• Ability to work effectively in a fast-paced, cross-functional manufacturing environment

Preferred Candidate Profile

The ideal candidate should be organized, proactive, detail-oriented, and strong in follow-up. The candidate should be comfortable coordinating with multiple departments and stakeholders, tracking deadlines, identifying potential delays, and ensuring that actions are closed on time.

Experience in a manufacturing, engineering, machinery, fabrication, or industrial products environment will be an added advantage.

Pay: ₹400,000.00 - ₹600,000.00 per year

Benefits:

• Food provided
• Health insurance
• Leave encashment
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Sriperumbudur, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person