Project Coordinator (PM-Admin) EST Timing)

We are looking for Project Coordinator please go through the Job Description and Company profile and share your updated resume along with the details mentioned below:

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ABOUT THE JOB

The Project Coordinator is an organized, dependable professional who supports Project Managers and Program Managers with a combination of administrative coordination and business analysis work. This is not a Project Manager role it is a coordination and support role that keeps day-to-day project and program activities on track.

This is a remote position, and the successful candidate will reside in India while working daily hours aligned with Eastern Standard Time (EST) to support the team and its clients.

The role has two sides: administrative support in the first part of the role, and Excel-based data analysis, reporting, and invoicing support on the other.

RESPONSIBILITIES

Administrative Coordination

• Follow up with resources on late timesheets to ensure timely submission.
• Support Project Managers and Program Managers with administrative tasks such as posting documents to SharePoint, sending emails, and validating mailing lists.
• Set up and maintain the onboarding planner for new hires.
• Coordinate new remote client access for resources and follow up on client access questions.
• Track completion of required online client training and follow up with resources as needed.
• Write and maintain documentation such as Standard Operating Procedures (SOPs).
• Update and maintain the organizational chart.
• Provide other administrative and project support activities as needed.

Excel & Data Analysis

• Extract and export data from Mavenlink into Excel (prior Mavenlink experience is not required, but the ability to learn the tool is essential; the core of this side of the role is Excel and data analysis, not Mavenlink itself).
• Manipulate, analyze, and build a variety of reports from that data in Excel not simply relying on AI-generated output.
• Validate the accuracy of Excel-based results and reports.
• Generate complex customer invoices in Excel on a monthly basis; this work is not automated and requires careful analysis and validation each month.
• Apply advanced Excel skills, including formulas, pivot tables, and other advanced functions, to support data analysis, reporting, and invoicing.

WHAT YOU WILL BRING TO SUCCEED

• Confidence and composure, especially when managing multiple priorities.
• Strong verbal communication skills; ability to speak clearly and concisely and to be customer-facing.
• Strong written communication skills; ability to produce professional and appropriate correspondence and documentation.
• Time management capabilities with strong attention to detail.
• Ability to work in a fast-paced environment and remain flexible to changing demands.

SKILLS & QUALIFICATIONS

• Bachelors degree required.
• 3+ years of related experience in administrative and business analysis work.
• Advanced Excel skills are very important to this role, including formulas, pivot tables, and other advanced functions.
• Strong data analysis skills; able to find, manipulate, analyze, and validate data manually in Excel – not solely reliant on AI tools.
• Willingness and ability to learn Mavenlink as the source system for reporting data; prior Mavenlink experience is a plus but not required.
• Based in India, with ability to work daily hours aligned with Eastern Standard Time (EST).
• Strong organizational skills with the ability to manage competing administrative priorities.

We are always looking for highly motivated, energetic, creative individuals who work well in a fast-moving team environment and are committed to excellence.

Permanent remote work (anywhere from India) is available. Preference goes to immediate joiners (within 1 week)