Project Coordinator / Projektkoordinator

LOCATION: Munich

CONTRACT TYPE: Full time

WORKING PATTERN: Hybrid

COMPANY

Our client is an industry leading technology solutions provider delivering innovative workplace experience, immersive experience, digital distribution, and media production to a global clientele across a wide range of markets.

Their award-winning team understands the real-world application of technology, which informs each client engagement from consulting and design to construction, service and management. They specialise in Collaboration, Video Conferencing, Service & Maintenance Contracts, System Design, Video Wall Solutions, Installations, and Managed Services.

ROLE DESCRIPTION

A vacancy has arisen for a Project Coordinator to assist with administrative support duties. The position offers high-level exposure to large-scale Audio-Visual integration projects and the opportunity to collaborate closely with a high-performing project team. The successful candidate will work directly with the Workstream Lead and Project Management team, acting as the central cog of the project function. This role will deliver a defined and dedicated service across all aspects of the workstream’s projects, ensuring seamless coordination, efficient task management, and effective support to the wider team.

ROLE RESPONSIBILITIES

• Provide direct support to the Workstream Lead and Project Management team in their day-to-day activities.
• Document management – maintain all project files and version control of all documentation and project folders.
• Participation in key project meetings.
• Maintaining and managing project submittals to external systems and key stake holders.
• Owning and managing the O&M process for the project.
• Managing the logistics of the project both in terms of procurement and resource.
• Quality Assurance – Verify the relevant quality review has occurred prior to release to clients/end users.
• Populate Project trackers with base info ahead of Project Manager completion.
• Ad-Hoc tasking as approved by Project Managers on a case-by-case basis

REQUIRED SKILLS & QUALIFICATIONS

• Fluent in both German and English
• Proven experience in an administrative support role and/or projects-related role
• Experience with MS Office suite of software products with an emphasis on Excel
• Numeric and the ability to work with and interpret numeric data
• Process driven and able to follow predefined ways of working
• Strong written and oral communication skill
• Well organized with the ability to multi-task and work under the pressure of many simultaneous project needs
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities

DESIRABLE SKILLS & QUALIFICATIONS

• Familiarity with project management software, such as MS Project
• Skills to elicit cooperation from a wide variety of sources and all departments within the company
• Adept at conducting research into project-related issues and products
• Technically aware and familiar in working with IT & AV systems
• Experience of managing finances, (in any capacity)
• Prior experiences of a PMO/Project working environment