Project Coordinator - Rail & Future Mobility

Project Coordination and Monitoring

• Tracks project schedules, deadlines, action items, deliverables, and approvals.
• Set up and maintains projects in internal project-management systems.
• Ensures that project information, records and supporting documents are accurate and up to date.
• Coordinates travel arrangements and related administrative requirements.
• Ensures that required documents, information and approvals are obtained on time.
• Coordinates information flow among customers, technical experts and colleagues across different countries.
• Follows up with the relevant parties to ensure the timely completion of agreed actions and deliverables.

Team Administration and Meeting Support

• Coordinates internal and external meetings and other team requirements.
• Prepares meeting materials, records accurate meeting minutes and follows up on agreed actions.
• Supports vendor administration, order processing and invoice follow-up using ERP systems such as SAP.
• Provides general administrative and operational support to the Hong Kong Rail team.

Salesforce and Commercial Administration

• Maintains accurate and up-to-date customer, opportunity and project information in Salesforce and other internal systems.
• Monitors data completeness and follows up on missing or outdated information.
• Creates orders or supports order processing.
• Supports invoice preparation and payment follow-up.

Quality Management and Document Control

• Creates, updates and maintains project files, customer records, project references and team documentation.
• Reviews documents and records for accuracy, completeness and consistency.
• Supports internal quality-management activities, audits, document control and compliance records.
• Ensure that documents are properly organized, approved and filed.

Proposal, Tender and Business Support

• Supports the preparation and professional formatting of proposals, quotations, presentations, reports and tender submissions.
• Updates marketing materials, company credentials and project-reference lists.
• Supports exhibitions, customer meetings and other team activities according to business needs.

Other Responsibilities

• Performs other duties as assigned.

Applications:

Interested parties please send your full resume with expected salary and date available to the Human Resources Department by clicking "Apply".

All information received will be kept in strict confidence and used for employment purpose only. Applicants who are not invited for interview within 5 weeks may assume their applications unsuccessful and their data will be retained for 6 months for other suitable vacancies in our organization and thereafter destroyed.