Project Coordinator, Self Perform

What to Expect

The Self Perform Mechanical Project Coordinator is the administrative and procurement backbone of the project team, working with Project Managers to coordinate project objectives and procurement so materials, documents, funding workflows, and field communications stay on track. This role owns the purchase request through PO and receipt cycle, maintains the Material Buyout Log (MBL), drives submittal and document control, and keeps field leadership supplied with approved work packages, design updates, and delivery status. Success means reliable buyout tracking, clean documentation, and proactive communication that keeps material and paperwork delays off the work front. This role will be Reno local and will require minimal travel to multiple job sites throughout the Reno Region.

What You'll Do

• Work with Project Managers to coordinate project objectives, priorities, and week-to-week support needs across the Reno regional portfolio
• Partner with PMs and Associate Construction PMs on procurement execution from material need identification through PR, PO confirmation, delivery, and receipt, including resolution of back orders and delays with PMs and Field Teams
• Maintain the Material Buyout Log (MBL) as the master procurement and delivery record, including PO releases, ETAs, deliveries, and backorder status
• Maintain document control: distribute design updates, RFI responses, approved documents, work packages, task code lists and Process/track submittals and shop/fabrication drawings from generation through approval and field distribution
• Support work package assembly with BOM tracking, drawing logs, and transmittals under PM direction
• Support Minerva funding documentation with PO, invoice, and quantity backup; assist with labor task entry and change order documentation as directed by the PM
• Track progress and time keeping reporting compliance and escalate missing entries to Foremen and GFs; support trade training scheduling, rental unit logs, and tool calibration tracking as assigned

What You'll Bring

• 2+ years of experience in construction project coordination, procurement support, document control, or related project administration (mechanical or industrial preferred)
• Demonstrated experience supporting Project Managers on project objectives, schedules, and procurement workflows including capacity/Willingness to learn Tesla’s WBS and internal project management processes
• Strong proficiency with Microsoft Office (Excel, Word, Outlook); ability to maintain accurate material logs, invoice tracking, and audit-ready records, understanding of and ability to utilize AI for automation preferred
• Excellent written and verbal communication skills; comfortable working daily with field leaders, vendors, and project management

Compensation and Benefits

Benefits

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Medical plans > plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D
• Short-term and long-term disability insurance (90 day waiting period)
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program

Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

Tesla is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.