Project Coordinator (Semarang-Based)

Project Coordinator (Semarang-Based)

Responsibilities :

• Support the Project Lead in preparing and updating workplans, activity trackers, timelines, participant databases, and progress monitoring.
• Conduct program socialization and manage the participant application process, including gathering participant profiling and risk profile data.
• Support participant screening by verifying the completeness of individual and business data.
• Manage routine communication and coordination with participants, trainers, mentors, facilitators, MFIs, YCAB Ventures, vendors, and operational stakeholders.
• Coordinate the implementation of basic business & financial literacy training, including participants, schedules, venues, trainers, materials, attendance, pre/post-test, and documentation.
• Manage the participant database and ensure all participant data remains complete, accurate, and updated.
• Support grant disbursement administration, including participant agreements, commitment letters, business growth plans, proof of distribution, and supporting documents.
• Follow up with participants during business mentoring to ensure attendance, mentoring progress, and implementation of business growth plans are documented.
• Support loan and repayment status monitoring alongside YCAB Ventures and MFIs.
• Verify participant data to determine eligibility for subsequent grant tranches and incentives.
• Coordinate needs assessments and advanced training for Project participants.
• Monitor participant performance, including operational progress, financial management, growth milestones, marketing activation, and mentor endorsements.
• Prepare supporting documentation for reporting, including attendance sheets, participant data, monitoring evidence, receipts, survey results, and activity documentation.
• Draft activity and progress reports for review by the Project Lead.
• Ensure activity evidence aligns with the information reported to donor/partner.
• Support final data consolidation and project closure

Requirements

• Minimum Bachelor’s Degree (S1) or equivalent in social sciences, management, economics or other relevant fields.
• Minimum 3 years of work experience with at least 1 year in programs related to youth, entrepreneurship, and/or MSMEs.
• Experience in managing and organizing mentoring and entrepreneurship training activities for participants.
• Deep understanding of the required scope of work, proven by prior experience handling similar assignments.

Report to : Project Lead

Location : Semarang