Project Coordinator - Shelf Ready Services

Backstage Library Works’ Shelf-Ready Services department is seeking qualified internal applicants for the position of Shelf-Ready Project Coordinator.

Job Title: Shelf-Ready Project Coordinator

Department: Shelf-Ready Services

Direct Supervisor: Shelf-Ready Services Manager

Type: Full-Time, Non-Exempt Salary: $20.05 - $26.10 per hour

Location: Bethlehem, PA

Start Date: ASAP

JOB DESCRIPTION

The Shelf-Ready Project Coordinator (PC) is responsible for providing comprehensive support to a Shelf-Ready Services Manager in overseeing project workflows and managing various projects from initiation through completion. In this role, the primary responsibilities will involve direct collaboration with the Manager, Team Leaders, and processing staff. Following a training period, the PC will also contribute to post-processing activities for assigned projects and act as an additional point of contact for clients. In exceptional circumstances, the project coordinator may need to assist other managers.

Shelf-Ready Services is a department in its infancy and is expected to grow quickly. The ideal candidate will bring an entrepreneurial mindset—one that seeks to innovate, improve workflows, and help build and scale the department as it expands.

SCHEDULE, COMPENSATION, & BENEFITS

This is a non-exempt full-time (40 hours per week) position located in our Bethlehem, PA office. The selected candidate will be expected to work exclusively in our office for the first six months. Following this period, they may be eligible for a hybrid schedule, allowing for up to two days of remote work per week if desired and pending a discussion with and approval by their manager. The position’s shift schedule is semi-flexible and must include the core office hours of 10:00AM – 3:00PM. The Backstage employee chosen for this position will receive a 10% wage increase or increase to the position’s base pay, whichever is greater (without exceeding the salary cap) in accordance with the Backstage Resource Guide. Benefits include all standard benefits for full time employees of Backstage Library Works.

PRIMARY RESPONSIBILITIES

• Manage project specifications and ensure they are carried out as defined.
• Carry out quality control checks on completed records and physical processing (e.g., labels, protective covers, security/RFID) as well as final checks of all deliverables.
• Assist with billing/invoicing for assigned projects.
• Develop and administer training for assigned projects as needed.
• Maintain and order processing supplies as needed to ensure timely turnarounds of deliverables.
• Communicate with clients as necessary.
• Assist colleagues with any other related tasks as needed if caught up on assigned projects.

REQUIRED QUALIFICATIONS

• Strong leadership capabilities with good interpersonal skills.
• Strong organizational skills. Ability to multi-task.
• Good time-management skills.
• Capacity to deal with problems intelligently, proactively, and professionally.
• Proven attentiveness to detail and quality.
• Familiarity with standard production processes and shelf-ready/cataloging workflows.
• Demonstrated history of high quality and productivity.
• Desire to learn new skills and assume greater responsibility.

PREFERRED ADDITIONAL QUALIFICATIONS

• Academic excellence in library studies or a related field.
• Demonstrated proficiency in RDA MARC cataloging.
• Knowledge of non-MARC metadata standards (e.g., Dublin Core, XML).
• Experience with physical processing and various format types (e.g., music scores, maps).

If you are interested in this position, please send a resume and cover letter to Braden Clay, VP of Shelf-Ready Services.

Pay: $20.05 - $26.10 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Bethlehem, PA 18017 (Required)

Work Location: In person