Project Coordinator Special Projects

Embark on a fulfilling journey at koda Auto Volkswagen India (SAVWIPL), where were powering ahead into the future of mobility with unwavering determination. Headquartered in Pune, SAVWIPL manages the India region of the Volkswagen Groups five prestigious brands koda, Volkswagen, Audi, Porsche, and Lamborghini. As a leading European car maker in India, we offer a promising career growth, constant innovation, and a balanced work-life environment. Our consistent pursuit of workplace excellence has garnered us numerous accolades including Great Place to Work, Top Employer’, and HR Asia’s ‘Best Companies to Work for in Asia’ in 2023. At the forefront of automotive innovation, we operate two cutting-edge manufacturing facilities in India - at Chakan, Pune, and Shendra, Chhatrapati Sambhajinagar (formerly known as Aurangabad). With a rich legacy spanning over two decades, SAVWIPL boasts a wide spectrum of cars in its portfolio, ranging from conventional ICE range to electrifying BEV models.

Position Name:Project Co-ordinator_Special Projects

Department: Body System

Reporting Position: EKX- Lead Body System Management

Qualification: B.E./B.Tech in Mechanical / Automotive Engineering

Years of Experience: 10-12 years

Location: Pune

Purpose of the Position (Short Summary of the Role):

To lead and manage program planning and execution within the EK function, ensuring alignment with core parameters like TPB, Timeplan, RGB, and RASI. Drive early supplier engagement and develop the EDL strategy by assessing supplier capabilities, coordinating with Procurement, and managing RFQ and LAH documentation. Facilitate supplier workshops, conduct technical evaluations, and oversee supplier readiness and ramp-up. Organize kickoff and executive review meetings, maintain continuous project monitoring and governance, and ensure timely reporting on quality, cost, delivery, risks, and progress to meet program milestones and stakeholder expectations.

Authority:

Act as the lead coordinator for program planning, supplier engagement, and execution within the EK function.

• Manage program planning tools (TPB, Timeplan, RGB, RASI) and lead early supplier evaluations and alignment.
• Develop and secure approval for EDL strategies; prepare and finalize RFQ and LAH documents with engineering inputs.
• Collaborate with Procurement; conduct supplier workshops; lead technical evaluations and support documentation.
• Oversee supplier readiness assessments, kickoff and executive meetings; monitor ramp-up, risks, progress, and report on program status.

Skills Required:

• Program planning using TPB, Time plan, RGB, RASI; live document.
• Supplier engagement and capability evaluation.
• Strategic Planning & Execution.
• Program Management Tools such MSP, Gantt,  Thinkcell, AI
• Automotive Standards & Processes
• Collaboration & Cross-functional Leadership
• Technical Documentation
• Build dashboards and analyze supplier KPIs
• budget planning & financial alignment, resource availability

Key Responsibilities &Tasks:

• Manage program planning using TPB, Time plan, RGY, and RASI; maintain live overview and coordinate cross-functional inputs.
• Attend Project related meetings, re-present EK in various forums, share meeting information to relevant SETs.
• Track tasks from Project related meetings for EK & ensure completion of tasks.
• Track Project Milestones & ensure Gate reviews before milestones.
• Lead early supplier engagement with pre-RFQ discussions; evaluate supplier capabilities and strategic alignment.
• Develop and align EDL strategy including cost and manpower analysis; secure MB/TCP approval and maintain documentation.
• Prepare and finalize RFQ & LAH documentation incorporating engineering inputs and project requirements.
• Collaborate with Procurement on scope finalization, RFQ timelines, and supplier onboarding & readiness; support technical communication.
• Organize kickoff and executive review meetings; conduct monthly governance reviews covering QCD, risks, milestones, and budgets.

Equal Opportunity and Mutual Respect

Company assures equal opportunity and equal treatment, irrespective of ethnicity, skin color, gender, disability, ideology, faith, nationality, sexual orientation, social background or political conviction, provided it is based on democratic principles and tolerance towards those of contrary convictions. By principle, our employees are chosen, hired, and supported based on their qualifications and skills. Each of our employees is prohibited from discrimination of any kind (e.g. by disadvantaging, demoralizing, harassing or bullying) and shall nurture a respectful interaction with one another