Project Coordinator (Supervisor)

I. Job Summary

Responsible for the day-to-day administrative and operational tasks that keep projects running smoothly, on time, and within budget. Reports to the Project Manager (PM), coordinates between team members, stakeholders, and external vendors.

II. Roles and Responsibilities

·        Assists in developing project plans, tracking progress, and ensuring milestones are met.

·        Preparing reports, maintaining project files, and updating project management software.

·        Acting as the liaison between teams, stakeholders, and vendors to ensure alignment.

·        Identifying potential risks, bottlenecks, or resource issues and finding solutions.

·        Scheduling meetings, taking minutes, and tracking action items.

·        Managing project documentation, maintaining folders (e.g., Google Drive), and handling clerical tasks like filing and data entry.

·        Monitoring project progress via tools like Gantt charts or task boards, and ensuring team members have necessary materials or information

·        Assisting with budget tracking, processing invoices, and identifying potential risks or "blockers" that could cause delays.

·        Has background in programming.

III. Qualifications and Education Requirements

·        Bachelor’s degree in Computer Science, Information Technology, Business Administration, Engineering, or other related fields

·        At least five (5) years of progressive experience as IT Programmer or in project management with proven track record project execution

·        PM trainings, seminars, certifications is a plus

IV. Preferred Skills

·        Highly detail-oriented to manage schedules and documentation

·        Strong interpersonal skills for interacting with various stakeholders

·        Proficiency in project management tools (Jira, MS Project) MS Office (e.g., Excel, Word, PPT)

·        Knowledgeable with PM methodologies (Agile, Waterfall, Scrum, hybrid)

·        Excellent analytical, problem solving and organizational skills

·        Good verbal and written communication skills, presentation skills to both technical and non-technical audiences

·        Good team player