Project Coordinator (Workplace Safety & Security)

Responsibilities:

• Coordinate meetings, workshops, interviews, and other project activities involving Workplace Safety & Security subject matter experts and business stakeholders.
• Schedule meetings, prepare agendas, take meeting notes, and document decisions, action items, owners, and due dates.
• Track open action items and follow up with stakeholders to help ensure activities remain on schedule.
• Maintain project plans, task lists, schedules, trackers, and other working documentation.
• Assist Business Continuity and Crisis Management subject matter experts with coordinating initiatives across business functions and geographic regions.
• Prepare regular project status reports summarizing progress, upcoming milestones, open actions, risks, and dependencies.
• Develop and maintain PowerPoint presentations and other materials used for project updates, leadership briefings, workshops, and stakeholder communications.
• Organize project documentation and help maintain shared repositories and working files.
• Identify scheduling conflicts, overdue actions, or other issues that could delay progress and escalate them to the appropriate project or functional lead.
• Assist with the coordination of Business Continuity exercises, Crisis Management activities, planning sessions, and related follow-up activities.
• Support communications with project participants and stakeholders to ensure expectations, deadlines, and next steps are clear.
• Provide general administrative and project coordination support to the Workplace Safety & Security team as needed.

Qualifications:

• Prior experience in project coordination, project support, administrative support, program coordination, or a similar role is preferred.
• Strong organizational skills with the ability to manage multiple activities, deadlines, and stakeholders simultaneously.
• Excellent attention to detail and a demonstrated ability to track tasks and follow through on commitments.
• Strong verbal, written, and interpersonal communication skills.
• Experience preparing professional presentations, status reports, meeting notes, and other business documentation.
• Proficiency with Microsoft Office applications, particularly PowerPoint, Outlook, Word, and Excel .
• Comfortable coordinating meetings and working with colleagues across different functions, levels of the organization, and time zones.
• Ability to work independently, ask questions when needed, and proactively follow up on outstanding items.
• Ability to handle sensitive or confidential information appropriately.
• Adaptable and comfortable working in an environment where priorities may change quickly.
• No previous Business Continuity Planning, Crisis Management, or Physical Security experience is required. Familiarity with these areas is helpful but not necessary.
• Bachelor’s degree is helpful but not required.