Project Coordinator/Project Assistant

We are seeking a highly organized Project Coordinator / Project Assistant to support the PMO in planning, coordinating, and monitoring activities for an ERP transformation program. The role will work closely with project managers, business teams, and technical teams to help ensure the timely delivery of project objectives.

Key Responsibilities

• Coordinate project activities, deliverables, deadlines, and action items.
• Schedule and organize meetings, workshops, and stakeholder sessions.
• Prepare presentations, reports, meeting materials, and status updates.
• Document meeting minutes, decisions, risks, issues, and action plans.
• Maintain project plans, templates, logs, records, and document repositories.
• Track project milestones and progress against agreed timelines.
• Consolidate updates and inputs from business and technical teams.
• Support the preparation of governance materials and executive reports.
• Facilitate communication and collaboration among project stakeholders.
• Assist with data gathering, ad hoc analysis, and administrative tasks.

Qualifications

• Bachelor’s degree in Business Administration, Management, Accountancy, Information Technology, Industrial Engineering, or a related field.
• Two to five years of relevant experience in project coordination, project administration, PMO support, business operations, or process improvement.
• Experience supporting cross-functional teams and multiple stakeholders.
• Strong organizational, communication, documentation, and report-writing skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft PowerPoint, Excel, Word, and Teams.

Preferred Experience

• Exposure to PMO activities, project management methodologies, or transformation programs.
• Experience supporting ERP, technology, or business transformation projects.
• Familiarity with ERP platforms such as SAP is an advantage.