Project Costing Admin Assistant (Entry-Level)

The Role

As a Project Costing Admin Assistant, you will play a vital role in ensuring the financial health of our projects. You will work closely with Project Managers and the Finance department to track expenditures and maintain accurate data integrity. This is an excellent entry-level opportunity for someone looking to build a career in project management or cost consultancy.

Key Responsibilities

• Data Accuracy: Input and maintain project-related costs, including labor hours, equipment rentals, and material purchases.
• Document Management: Organize and file project contracts, Purchase Orders (POs), and Delivery Orders (DOs) to ensure audit readiness.
• Variance Tracking: Assist in preparing cost-tracking reports to compare actual site spending against approved budgets.
• Support Operations: Assist project teams in preparing progress claim attachments & verifying supplier invoices against work done.
• Coordination: Liaise with site supervisors & the workshop team to reconcile material usage reports.

Requirements

• Educational Background: Diploma or Higher NITEC in Accountancy, Business Administration, or an Engineering-related field.
• Tech Savvy: Proficiency in Microsoft Excel is a must (experience with VLOOKUP or Pivot Tables is a plus).
• Detail-Oriented: A sharp eye for numbers and a commitment to zero-error data entry.
• Communication: Good command of written and spoken English.
• Attitude: Proactive, willing to learn, and able to work in a fast-paced industrial environment.
• Experience: No prior experience required; comprehensive on-the-job training will be provided