Project Cycle Support Team (PCST) Assistant

Key Responsibilities and Accountabilities

1. Project Activation and Maintenance

• Modify data elements in Project Structure (PS), Grants Management (GM), and Contract Management (CM) modules prior to release as instructed.
• Create and activate projects directly in Wave, specifically those requested by Headquarters (HQ).
• Activate projects and tasks in PRIMA and Wave by executing the following workflows:
• Review Work Breakdown Structure (WBS) in the Project (PPM) module.
• Create or update awards within the Grants Management (GM) module.
• Create or update contracts within the Contract Management (CM) module.
• Review project structures and modify them as required to ensure donor reporting requirements are met, working in close coordination with the Project Validation Team.
• Create or update related project data objects in Wave (e.g., value sets for projects, donors, and awards, and funding patterns).
• Ensure the integrity of cross-modular data integration (PPM, GM, CM) and maintain correct naming conventions (nomenclature).
• Coordinate closely with field offices, MBS, PIU, and ICT teams regarding project updates and technical glitches.

2. Project Revision and Maintenance

• Initiate financial and/or non-financial revision workflows in PRIMA to update Wave.
• Manage task line status changes, including reactivation and deactivation.
• Create or modify awards in Wave for both PRIMA and non-PRIMA projects.
• Create, modify, and close projects in Wave per request; notify relevant personnel and departments upon endorsement from authorized officials.
• Update budget revisions, additional funding, and master data fields (including change logs) as required.
• Ensure assigned tickets in FinCoorP are handled in a timely manner, monitored closely, and escalated consistently.

3. Data Access & Security Management

• Process routine user access requests for ERP systems and integrated corporate applications.
• Assist in applying institutional control matrices to validate and audit basic user role access permissions.
• Manage standard access modifications, suspensions, and de-provisioning for Wave and other integrated applications.

4. Administrative Support

• Perform general administrative and clerical support tasks for the team as assigned.

Required Qualifications and ExperienceEducation

• University Degree in Finance, Accounting, Information Technology, or a related field from an accredited academic institution, with 3 years of relevant professional experience; OR
• Completed High School Diploma from an accredited academic institution, with 5 years of relevant professional experience.

Experience

• Professional experience in the field of finance, accounting, or ERP data management.
• Experience with ERP systems such as SAP or Oracle is a distinct advantage.

Skills & Competencies

• Sound knowledge of accounting systems, ERP platforms (SAP/Oracle), generally accepted accounting principles (GAAP), and internal controls.
• High level of computer literacy, including proficiency in MS Office applications.
• Strong analytical, troubleshooting, and problem-solving skills.
• Experience or familiarity with internal/external auditing processes is an advantage.

Work Location: Hybrid remote in Makati