Project Development Admin Assistant

About the role

This is a Project Development Admin Assistant role supporting a growing property development and construction business. Your core responsibility is to keep projects and operations organized, ensuring documents are properly filed, deadlines are tracked, outstanding matters are followed up, and nothing falls through the cracks. You will work closely with management and external parties including consultants, contractors, lawyers and suppliers.

Key responsibilities

• Maintain project trackers, document registers and filing systems
• Track submissions, approvals, deadlines, licences and renewals
• Follow up independently with consultants, contractors, lawyers and suppliers
• Maintain project correspondence, contracts, quotations, invoices and other records
• Coordinate meetings and prepare minutes/action lists
• Compile information, reports and documents for management
• Assist with project and business administration
• Identify ways to improve administrative processes and systems

About you

• Highly organised and detail-oriented
• Takes ownership and follows tasks through to completion
• Naturally follows up without being reminded
• Can manage multiple deadlines independently
• Comfortable communicating with different stakeholders
• Proactive and willing to solve problems rather than simply wait for instructions
• Fluent in English and Malay
• Diploma/Degree in Business, Property, Construction, Project Management or a related field is an advantage
• Experience in construction/property is a plus but not essential

About us

We are a property development and construction business looking for a Project & Operations Admin Assistant to support our growing operations.