Project Director - Administration

Job Overview

The Project Director (Admin) is expected to provide executive level operational leadership, administrative governance and resource management to support large scale Educational projects / multi project needs; should act as the Operational Head for the project/s of the University/Group of Institutions; oversee all project/s related administrative functions - Procurement, Facility management, Vendor relations, Admin Budgets and Compliance Framework, for efficient and seamless operations.

Key Responsibilities

• Administrative Governance & Operations: Establish/Govern, standardize, and oversee all administrative workflows, office operations, administrative policies, and standard operating procedures (SOPs) across project sites and regional Institutional locations.
• Resource & Facility Management: Oversee site facility management, infrastructure logistics, fleet/asset management, office space allocation, IT/communications setup, and security protocols for project sites.
• Vendor & Procurement Management: Direct / involve vendor negotiations, administrative contract management, site logistics procurement, and external service provider management (catering, security, transport, maintenance).
• Budgeting & Financial Oversight: Formulate / Manage administrative capital and operational budgets (CAPEX/OPEX), authorize operational expenditures, and enforce cost-control strategies across all project support functions for optimal results
• Compliance & Legal Support: Ensure all administrative operations strictly comply with local labor laws, (immigration/visa requirements, if any), municipal licensing, health and safety regulations, and corporate governance standards.
• Stakeholder & Team Leadership: Direct /Mmentor administrative managers, site admin leads, HR support teams, and executive assistants. Serve as the central point of contact between executive leadership, project operations, and external regulatory bodies.

Qualifications & Requirements

• Education: Bachelors degree in Business Administration, Public Administration, Operations Management, or a related field (Masters degree or MBA preferred).
• Experience: 12-18+ years of administrative and operational management experience, with at least 5+ years in a senior executive role managing large-scale, multi-site project operations.
• Certifications: PMP (Project Management Professional), CAP (Certified Administrative Professional), or certifications in Operations/Facility Management are highly advantageous.

Key Skills

• Executive Operations & Strategic Resource Planning
• High-Level Contract Negotiation & Vendor Management
• Administrative Budgeting & P&L Oversight
• Organizational Governance & Regulatory Compliance
• Crisis Management & Site Operations Coordination
• Advanced Proficiency in ERP systems (SAP, Oracle) and Project Management Tools.