Project Document Control

About the role

As Project Document Control, you will be responsible for managing the full lifecycle of project documentation — from drawings and specifications to correspondence and site records — ensuring every document is accurately tracked, version-controlled, and accessible to support smooth execution of furniture manufacturing and interior fit-out projects.

Key responsibilities

• Receive, log, and distribute project documents (engineering drawings, shop drawings, material breakdowns, specifications, contracts) to relevant teams in a timely manner
• Maintain accurate version control of all project documents, ensuring only the latest approved revisions are used in production and on-site
• Organize and maintain a structured, easily retrievable filing system for all project documentation, both hardcopy and softcopy
• Track document status (draft, under review, approved, revised) and follow up with relevant teams to close outstanding reviews/approvals
• Prepare and maintain document transmittal records, submittal logs, and correspondence registers for each project
• Coordinate with the Drafter, Technical Engineer, Site Manager, and other departments to ensure document accuracy and timely distribution
• Input and update project document data in the ERP system (Odoo) accurately and consistently
• Assist in compiling project close-out documentation, including as-built drawings and handover records
• Ensure compliance with document control procedures and support internal/external audits with accurate documentation
• Prepare periodic reports on document status and outstanding items for management

About you

• Minimum D3/S1 in Civil Engineering, Architecture, Industrial Engineering, Administration, or a related field
• Minimum 1–3 years of experience in document control, preferably in construction, interior fit-out, or furniture manufacturing projects
• Strong understanding of engineering/technical drawing documentation and project document workflows
• Highly organized, detail-oriented, and systematic in managing large volumes of documents
• Proficient in Microsoft Office (especially Excel); familiarity with ERP systems (Odoo) is an added value
• Good verbal and written communication skills, including in English
• Able to coordinate effectively across divisions and follow up proactively on outstanding documents
• Able to maintain confidentiality and accuracy in handling project documentation