Project Document Controller

• Manage and organize all project documents in accordance with approved document control procedures.
• Register, classify, distribute, and archive correspondence, drawings, reports, and technical documents.
• Maintain accurate document numbering and filing systems.
• Manage the submission, review, approval, and distribution of Submittals, Drawings, RFIs, Reports, and other project documents.
• Maintain strict version and revision control and ensure teams use the latest approved documents.
• Coordinate with design teams, consultants, contractors, and project personnel to ensure effective document flow.
• Maintain document logs and monitor document status, including Submitted, Approved, Rejected, and Returned documents.
• Manage official correspondence, letters, transmittals, and document distribution.
• Retrieve and provide project documents and information efficiently when required.
• Ensure confidentiality, security, and proper access control of project documentation.
• Prepare periodic document control reports highlighting document status, pending actions, and delays.
• Support internal and external audits by providing required records and documentation.
• Manage digital document systems such as Aconex, SharePoint, EDMS, or equivalent platforms.
• Support the implementation and continuous improvement of project document management procedures.

Desired Candidate Profile

• Diploma or Bachelor’s degree in Business Administration, Information Systems, or a related field.
• Graduate qualifications related to Project Management or Engineering are preferred.
• Certification in Document Control or Information Management is advantageous.
• Training or certification in Aconex, SharePoint, EDMS, or equivalent document management systems is preferred.
• 5–8+ years of experience in document control/document management.
• Proven experience within engineering, construction, or fit-out projects.
• Hands-on experience using Electronic Document Management Systems (EDMS).
• Experience handling engineering drawings, technical documents, submittals, RFIs, and project correspondence.
• Strong ability to manage large volumes of documentation accurately and efficiently.
• Experience supporting multiple projects or multidisciplinary teams is preferred.
• Qatar or GCC project experience is preferred.
• Good understanding of project document procedures and workflows.