PROJECT DOCUMENT CONTROLLER

About us

TAKAT ENERGY SDN BHD is a forward-thinking energy company committed to delivering innovative solutions and sustainable project outcomes. We pride ourselves on our professional approach, technical excellence, and dedication to safety and quality across all our operations. Our team is composed of experienced professionals who are passionate about driving the energy sector forward through effective project execution and meticulous attention to detail.

About the role

We are seeking a dedicated Project Document Controller to join our team in Subang Jaya, Selangor on a full-time basis. This is a crucial position within our project management function, responsible for maintaining the integrity, accuracy, and accessibility of all project documentation. As Project Document Controller, you will serve as the central repository manager for project information, ensuring compliance with document control standards and supporting the project team with efficient document management systems. This role is fundamental to ensuring projects are executed with transparency, traceability, and adherence to regulatory requirements.

Key responsibilities

• Establish, implement and maintain comprehensive document control systems for all project phases
• Create and manage document filing structures, ensuring logical organisation and easy retrieval of all project records
• Receive, log, number, file and distribute project documents in accordance with established procedures and standards
• Maintain accurate records of all document revisions, amendments and version control
• Prepare and maintain document indexes, transmittals and other control documentation
• Ensure compliance with document retention policies and regulatory requirements throughout the project lifecycle
• Liaise with project team members to collect, verify and process documentation submissions
• Monitor document receipt and ensure timely processing of incoming and outgoing correspondence
• Conduct regular audits of project documentation to verify accuracy and completeness
• Prepare reports on document status and provide administrative support to the project management office
• Support the archiving and handover of project records upon project completion

What we're looking for

• Formal qualification in project management, administration, engineering or a related discipline, or equivalent professional experience

• Proven experience working as a Document Controller or in a similar document management role, preferably within engineering or construction projects

• Strong knowledge of document control procedures, standards and best practices (ISO 9001 or similar quality management systems experience is advantageous)

• Excellent organisational skills with meticulous attention to detail and accuracy

• Ability to work independently whilst maintaining collaborative relationships with project team members

• Familiarity with engineering and project terminology

• Reliability and commitment to maintaining confidentiality of sensitive project information

What we offer

TAKAT ENERGY SDN BHD provides a competitive employment package and a supportive work environment. We offer opportunities for professional development and career progression within a growing energy sector organisation. Our team values quality of life and encourages a healthy work-life balance. We provide access to ongoing training and development to enhance your project management expertise. Join us and become part of a company that recognises and rewards dedication, supports employee wellbeing, and provides meaningful career opportunities within the dynamic energy industry.

If you are a detail-oriented professional with a passion for excellent document management and project support, we would like to hear from you. Apply now to join the TAKAT ENERGY SDN BHD team in Subang Jaya, Selangor.