Project Document Controller

About the role

We are seeking a detail-oriented Project Document Controller to manage and maintain project documentation throughout the project lifecycle. The successful candidate will be responsible for document control activities, including document registration, revision tracking, distribution, filing, and ensuring the latest approved documents are available to project stakeholders. This role works closely with project teams, clients, consultants, and vendors to ensure compliance with project documentation requirements and company procedures.

Key responsibilities

• Maintain and update the Master Document Register (MDR).

• Control, track, and distribute project documents and drawings.

• Monitor document revisions and approval status.

• Prepare document transmittals and submissions.

• Receive, register, and file incoming documents.

• Follow up on pending approvals and document reviews.

• Organize project records and ensure proper filing.

• Support weekly and monthly document status reporting.

• Coordinate with project teams, clients, and vendors on documentation matters.

• Ensure all latest revisions are available at the point of use.

Responsibilities

• Ensure all project documents are properly recorded, filed, and retrievable.

• Monitor document status and follow up on pending submissions and approvals.

• Coordinate with engineering, procurement, construction, vendors, and clients on documentation matters.

• Ensure compliance with project and company document control procedures.

• Support project audits and document turnover activities.

Qualification

• Diploma or Degree in Administration, Engineering, Business, or related field.
• Minimum 2 years of experience in document control or project administration.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiar with document control processes, filing systems, and revision control.
• Good organizational, communication, and coordination skills.
• Experience in construction, M&E, industrial, or semiconductor projects is an added advantage.