Project Documentation & Coordination

We are hiring a local team member in Batam to support our estimating, drafting, and project teams.

we are looking for someone with a background in construction administration, drafting, engineering, or a similar technical environment. The role will be primarily computer-based and requires someone who is highly organized, detail-oriented, and comfortable working across multiple systems.

Key Responsibilities

• Set up and maintain project documentation folders, ensuring they are structured correctly and kept up to date.
• Maintain project information across Wrike and FieldWire in accordance with our established processes.
• Ensure the site team always has access to the latest approved drawings, engineering, and project information.
• Manage document requests through Aconex, ensuring information is requested, followed up, and received without unnecessary delays.
• Coordinate the flow of documentation between the drafting team and project tea, including RFIs and responses.
• Prepare and transmit drawing and engineering packs, allowing our drafters to focus on drafting rather than administrative tasks.
• Maintain a clear record of outstanding information and follow up with the relevant parties.
• Act as a main point of contract for project documentation and communication, with key communications copied to management for oversight.

Purpose of the Role

The purpose of this position is to create a main, reliable point of control for project information.

The role will ensure that information moves efficiently from estimating → drafting → engineering → project delivery → site, with minimal delays, duplication, or communication breakdowns.

This will allow our drafting, estimating, and project teams to spend less time on administration and more time building strong relationships and trust with our builders and clients.