Project Engineer

PROJECT ENGINEER – GENERAL CONTRACTOR

Location: Santa Rosa, California
Job Type: Full-Time
Industry: General Contracting / Construction
Position: Project Engineer

Join Our Growing Team

We are growing and looking for another Project Engineer to join our team!

With several new projects recently awarded and many more projects underway, our company continues to grow throughout the North Bay. Because of this growth and our expanding workload, we are looking for a motivated Project Engineer to join our team in Santa Rosa, California.

We are a general contractor and builder looking for someone who wants to build a career in construction, take ownership of their work, and grow with our company. This is a hands-on position where you will be involved in the day-to-day management and coordination of active construction projects.

The Project Engineer will work closely with our Project Managers, Superintendents, subcontractors, architects, engineers, owners, inspectors, suppliers, and vendors to help keep projects organized, on schedule, properly documented, and moving forward.

We are looking for someone who is organized, dependable, proactive, detail-oriented, and willing to learn. This is not strictly a desk position. You will be involved with both the office and field sides of construction and will be expected to understand what is happening on your projects.

Prior construction experience is required. Experience working for a general contractor, subcontractor, developer, architect, engineer, construction management company, or in the trades is preferred.

What You Will Be Responsible For

As a Project Engineer, you will assist the Project Manager and Superintendent with the overall administration, documentation, coordination, and execution of construction projects from preconstruction through project closeout.

Your responsibilities will include, but are not limited to, the following:

Submittals & Shop Drawings

• Prepare, maintain, and manage project submittal logs.
• Request submittals, product data, samples, and shop drawings from subcontractors and suppliers.
• Review submittals for general completeness and coordination with the plans and specifications before sending them to the design team.
• Submit documents to architects, engineers, and consultants for review and approval.
• Track the status of all submittals and follow up on overdue items.
• Distribute approved submittals to subcontractors, suppliers, the Superintendent, and other affected team members.
• Track resubmittals and rejected or revised submittals until final approval.
• Identify long-lead materials associated with submittals and communicate potential schedule concerns.
• Confirm materials being ordered match approved submittals.

Requests for Information – RFIs

• Prepare, submit, and track project RFIs.
• Work with the Superintendent and Project Manager to identify conflicts, missing information, discrepancies, and constructability issues.
• Clearly document questions with appropriate drawings, photos, sketches, and supporting information.
• Maintain an accurate and current RFI log.
• Follow up with architects, engineers, consultants, and other parties regarding outstanding RFIs.
• Distribute RFI responses to affected subcontractors and field personnel.
• Review responses with the Superintendent and Project Manager.
• Track RFIs that may result in additional cost, change orders, or schedule impacts.
• Make sure important RFI responses are incorporated into the current project information.

Project Scheduling

• Assist the Project Manager and Superintendent with development and maintenance of the project schedule.
• Assist with short-term and look-ahead schedules.
• Track project milestones and critical dates.
• Coordinate upcoming activities with subcontractors and suppliers.
• Track subcontractor manpower and progress.
• Monitor upcoming inspections and required approvals.
• Track material fabrication and delivery dates against the project schedule.
• Identify potential delays, conflicts, or sequencing issues.
• Follow up with subcontractors when activities or deliveries are falling behind schedule.
• Communicate potential schedule impacts to the Project Manager and Superintendent.

Material Procurement & Long-Lead Tracking

• Maintain project procurement and long-lead material logs.
• Identify long-lead materials early in the project.
• Track material selections, submittal approvals, release dates, fabrication, shipping, and delivery.
• Confirm material quantities and approved products.
• Follow up with subcontractors, manufacturers, and suppliers regarding procurement status.
• Obtain updated delivery dates and communicate them to the project team.
• Coordinate deliveries with the Superintendent and field personnel.
• Identify material delays that could affect the construction schedule.
• Assist with finding solutions when materials become delayed or unavailable.
• Verify that delivered materials correspond with approved submittals and project requirements.

Daily Reports & Field Documentation

• Prepare and maintain daily construction reports as required.
• Document subcontractors and manpower on site.
• Document work performed each day.
• Track significant deliveries and equipment on site.
• Record inspections and testing performed.
• Document weather conditions when relevant.
• Record project delays, disruptions, or unusual conditions.
• Document significant conversations and field decisions when appropriate.
• Take and organize project progress photographs.
• Maintain photo documentation of concealed work and important construction milestones.
• Document unforeseen or existing conditions that could affect the project.
• Maintain accurate and organized project records.

Plans, Specifications & Document Control

• Maintain current sets of construction drawings and specifications.
• Track addenda, bulletins, ASIs, sketches, RFIs, revised drawings, and other design changes.
• Ensure the field team and subcontractors have access to the most current construction documents.
• Distribute updated plans and specifications.
• Maintain drawing and revision logs.
• Review plans and specifications to understand project scope.
• Assist in identifying conflicts and coordination issues between architectural, structural, mechanical, electrical, plumbing, and civil drawings.
• Assist with quantity takeoffs when required.
• Compare drawings, specifications, submittals, and RFIs to help identify discrepancies before they become field problems.

Subcontractor & Vendor Coordination

• Communicate regularly with subcontractors regarding project requirements.
• Coordinate submittals, RFIs, materials, schedules, inspections, and upcoming work.
• Assist with subcontractor mobilization and startup requirements.
• Confirm subcontractors have the necessary plans, specifications, approved submittals, and information before beginning their work.
• Track outstanding subcontractor requirements and commitments.
• Follow up with subcontractors on incomplete work and outstanding items.
• Assist the Superintendent and Project Manager in coordinating work between trades.
• Help identify trade conflicts before installation.
• Coordinate with suppliers and vendors regarding materials and deliveries.
• Maintain professional and productive relationships with project partners.

Meetings & Project Communication

• Attend weekly project meetings.
• Attend owner/architect/contractor meetings as required.
• Attend subcontractor coordination meetings.
• Attend internal project management meetings.
• Prepare meeting agendas when requested.
• Take detailed meeting notes and prepare meeting minutes.
• Distribute meeting minutes and track outstanding action items.
• Follow up with responsible parties on commitments made during meetings.
• Maintain professional communication with owners, architects, engineers, inspectors, subcontractors, vendors, and internal team members.
• Escalate important issues to the Project Manager or Superintendent before they become larger problems.

Change Orders & Cost Tracking

• Assist the Project Manager with change order management.
• Maintain potential change order and change event logs.
• Request subcontractor and supplier pricing when directed.
• Help review change order proposals for scope and supporting documentation.
• Track pricing associated with RFIs, owner changes, design revisions, unforeseen conditions, and additional work.
• Assist with preparing subcontractor change orders and owner change order documentation.
• Document time-and-material work.
• Track labor, materials, equipment, and subcontractor costs associated with extra work.
• Assist with gathering backup documentation for change orders.
• Help ensure potential changes are identified and documented before work proceeds whenever possible.
• Assist with project cost documentation and subcontractor commitments as required.

Quality Control

• Assist the Superintendent with project quality-control efforts.
• Review work against plans, specifications, approved submittals, and project requirements.
• Help identify incomplete or nonconforming work.
• Document deficiencies with photos and written descriptions.
• Follow up with subcontractors regarding corrections.
• Assist with pre-installation meetings for critical scopes of work.
• Verify materials and installations generally correspond with approved project documents.
• Assist with maintaining quality-control documentation.

Inspections & Testing

• Assist with scheduling required inspections.
• Coordinate inspections with subcontractors, inspectors, and the Superintendent.
• Track inspection results.
• Track required testing and testing reports.
• Follow up on failed inspections or corrective items.
• Maintain inspection records and approvals.
• Help ensure required inspections occur before work is covered or concealed.
• Assist with final inspections and project sign-offs.

Safety

• Support the Superintendent in maintaining a safe and organized jobsite.
• Follow all company and project safety requirements.
• Participate in project safety meetings and orientations as required.
• Report observed safety concerns to the Superintendent or appropriate personnel.
• Help maintain organized documentation related to project safety when requested.
• Maintain a professional attitude and respect all jobsite safety requirements.

Punch List & Project Closeout

• Assist with preparing and managing project punch lists.
• Distribute punch-list items to subcontractors.
• Track completion of outstanding items.
• Verify completed punch-list work with the Superintendent and Project Manager.
• Assist with final inspections and sign-offs.
• Maintain the project closeout log.
• Collect and organize:
• Operation & Maintenance manuals
• Warranties
• As-built drawings
• Record drawings
• Attic stock and spare materials
• Equipment information
• Training documentation
• Testing and inspection reports
• Final submittals
• Certificates and required approvals
• Other owner closeout requirements
• Follow up with subcontractors regarding missing closeout documentation.
• Assist with turnover of completed project documentation to the owner.
• Help take projects from substantial completion through final completion.

What a Typical Day May Look Like

Every day in construction is different. On a typical day, you may be:

• Reviewing project emails and correspondence.
• Walking the jobsite with the Superintendent.
• Reviewing drawings and specifications.
• Preparing or following up on RFIs.
• Processing and tracking submittals.
• Calling subcontractors regarding outstanding information.
• Checking the status of long-lead materials.
• Confirming upcoming material deliveries.
• Updating procurement logs.
• Updating project schedules and look-ahead schedules.
• Attending subcontractor coordination meetings.
• Taking progress photos.
• Preparing daily reports.
• Coordinating upcoming inspections.
• Reviewing field conditions.
• Documenting potential change-order work.
• Following up on meeting action items.
• Coordinating with architects and engineers.
• Reviewing subcontractor progress.
• Helping resolve conflicts between trades.
• Updating project documentation and logs.
• Making sure the Project Manager and Superintendent have the information they need to keep the project moving.

The Project Engineer is expected to stay ahead of the work rather than simply react to problems after they happen. Strong follow-up, communication, organization, and accountability are extremely important for this position.

Qualifications

Construction experience is required for this position.

The ideal candidate will have:

• Previous experience in the construction industry.
• Experience with a general contractor, subcontractor, developer, construction manager, architect, engineer, supplier, or construction trade.
• Ability to read and understand construction drawings and specifications.
• Basic understanding of construction means, methods, sequencing, and building systems.
• Strong organizational skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple responsibilities and deadlines at the same time.
• Ability to follow through on assignments without constant supervision.
• Ability to communicate professionally with subcontractors, owners, architects, engineers, vendors, and coworkers.
• Ability to work effectively with both field and office personnel.
• Comfortable spending time in an active construction environment.
• Ability to identify problems and communicate them early.
• Willingness to learn and take on increasing responsibility.
• Valid driver's license and reliable transportation as required for travel to project sites.

We value real-world construction knowledge, work ethic, organization, and the ability to get things done.

Computer & Construction Software Skills

Candidates should be comfortable using computers and common business software, including:

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• PDF and electronic document management

Experience with construction software such as the following is preferred:

• Procore
• Bluebeam
• Autodesk Build
• PlanGrid
• Construction scheduling software
• Other project management and document-control platforms

Candidates do not need to know every program listed above, but they must be comfortable learning and using construction technology.

Preferred Construction Experience

Experience in any of the following areas is a plus:

• General contracting
• Commercial construction
• Ground-up construction
• Tenant improvements
• Renovations and remodels
• Construction project coordination
• Field engineering
• Concrete
• Structural work
• Framing
• Mechanical, electrical, and plumbing systems
• Construction trades
• Submittal management
• RFI management
• Procurement
• Scheduling
• Estimating or quantity takeoffs
• Construction document control
• Change-order management
• Project closeout

Who We Are Looking For

We are looking for someone who is:

Dependable. Organized. Accountable. Proactive. Detail-oriented. Hardworking. Professional. Willing to learn.

We want someone who takes ownership of their responsibilities and follows through. If you say you are going to get something done, we expect it to get done.

Construction moves quickly, and small issues can become large problems when they are not addressed early. A successful Project Engineer should be comfortable asking questions, following up with people, solving problems, and keeping the Project Manager and Superintendent informed.

We are looking for someone who wants more than just a job. We want someone who is interested in building a career in construction and growing with our company.

Opportunity for Growth

Our company is growing, and we have many new and upcoming projects. We are adding another Project Engineer because of this continued growth and increased project workload.

This position provides the opportunity to work directly alongside experienced Project Managers and Superintendents and gain hands-on experience managing construction projects.

For the right person, the Project Engineer position can be a path toward becoming an Assistant Project Manager, Project Manager, and eventually taking responsibility for managing projects from start to finish.

As our company continues to grow, we want our employees to grow with us.

Work Environment

This is a full-time position based in Santa Rosa, California.

The position will involve a combination of office and jobsite responsibilities. Candidates should be comfortable visiting and working around active construction sites and interacting directly with field personnel, subcontractors, inspectors, suppliers, and project management staff.

This is a hands-on role, and we expect our Project Engineers to understand what is happening in the field—not simply manage paperwork from behind a desk.

Why Join Our Team?

We are a growing general contractor with an expanding portfolio of projects and opportunities.

We offer the opportunity to:

• Work on active construction projects from start to finish.
• Gain hands-on general contracting experience.
• Work directly with Project Managers and Superintendents.
• Learn both the field and project management sides of construction.
• Take on increasing responsibility as you develop.
• Build relationships with subcontractors, architects, engineers, owners, and industry professionals.
• Develop the skills necessary to become a successful Project Manager.
• Join a growing company where there is room for advancement.
• Become an important part of a team rather than simply another employee.

Apply Today

If you have construction experience, are organized and motivated, and are looking for an opportunity to join a growing general contractor and build a long-term career in construction, we would like to hear from you.

Please submit your resume along with a brief description of your construction experience and the types of projects you have worked on.

Position: Project Engineer
Location: Santa Rosa, California
Employment: Full-Time

We are growing, we have more projects coming in, and we are looking for the right Project Engineer to grow with us.

PAY DEPENDS ON EXPERIENCE!

Pay: $20.00 - $28.00 per hour

Work Location: In person