Project Engineer

Commercial Project Engineer / Project CoordinatorPreconstruction & Project Support

Department: Preconstruction / Operations
Reports To: Director of Operations / CEO
Employment Type: Full-Time

Position Summary

The Project Engineer / Project Coordinator supports the company’s bidding, estimating, preconstruction planning, and project startup activities, while providing ongoing administrative and technical support to Project Managers throughout construction.

This position plays a key role in preparing projects for successful execution by assisting with bid solicitation, quantity takeoffs, subcontractor scope development, proposal analysis, project documentation, procurement planning, and subcontractor coordination.

Following project award, the Project Engineer / Project Coordinator assists the Project Manager with submittals, RFIs, document control, procurement tracking, change documentation, and project closeout.

The ideal candidate understands commercial construction documents, is highly organized, detail-oriented, and capable of transitioning effectively between estimating/preconstruction and active project support.

Primary ResponsibilitiesBidding & Estimating

• Review plans, specifications, addenda, and bid documents to understand project scope and requirements.
• Assist with quantity takeoffs and preparation of project estimates.
• Develop subcontractor and vendor bid lists based on project scope.
• Prepare and distribute invitations to bid and bid packages.
• Solicit subcontractor and supplier proposals for required scopes of work.
• Follow up with bidders to ensure adequate coverage prior to bid deadlines.
• Review subcontractor proposals for scope completeness, exclusions, qualifications, and potential gaps.
• Assist with bid leveling and comparison of subcontractor proposals.
• Identify scope gaps, overlaps, discrepancies, and potential cost risks.
• Assist with preparing bid clarifications, exclusions, qualifications, and proposal documentation.
• Maintain organized estimating files, bid tabs, subcontractor proposals, and historical pricing information.
• Assist management with final bid preparation and submission.

Preconstruction Planning & Project Setup

• Perform turnover of bid documents, estimates, subcontractor proposals, and scope information upon project award.
• Assist with development of project scopes of work and subcontractor buyout packages.
• Prepare subcontract and purchase order information for management review.
• Develop and maintain the project submittal register.
• Review specifications to identify required submittals, product data, shop drawings, samples, and closeout requirements.
• Assist with procurement planning and identification of long-lead materials and equipment.
• Develop procurement and submittal tracking logs.
• Assist with initial project schedule planning and milestone identification.
• Coordinate subcontractor documentation required prior to mobilization.
• Assist with identifying permits, inspections, testing, badging, insurance, bonds, and other project-specific requirements.
• Participate in project kickoff and preconstruction meetings.

Submittal & RFI Management

• Create and maintain project submittal and RFI logs.
• Request required submittals from subcontractors and vendors.
• Review submissions for basic completeness before forwarding for formal review.
• Submit and track product data, shop drawings, samples, and other required documentation.
• Track review status, required revisions, and resubmissions.
• Follow up on outstanding or overdue submittals and RFIs.
• Assist Project Managers and Superintendents with preparation and submission of RFIs.
• Distribute approved submittals and RFI responses to affected project personnel and subcontractors.
• Identify items that may impact procurement, cost, or the project schedule.
• Maintain complete and organized electronic records.

Project Management Administrative Support

• Maintain current project drawings, specifications, addenda, RFIs, submittals, and revisions.
• Assist with owner and subcontractor meeting documentation.
• Maintain project logs and outstanding action-item lists.
• Assist with subcontractor and vendor communication.
• Track procurement, fabrication, and material delivery dates.
• Assist with subcontractor compliance documentation, including executed agreements, insurance, W-9s, bonds, and required project documentation.
• Assist with potential change order documentation and subcontractor pricing requests.
• Maintain change event and change order logs as directed by the Project Manager.
• Coordinate documentation between Project Managers, Superintendents, subcontractors, vendors, architects, engineers, and owner representatives.

Project Closeout Support

• Develop and maintain project closeout tracking logs.
• Request closeout documentation from subcontractors and vendors.
• Track warranties, O&M manuals, as-built drawings, attic stock, training documentation, and other contract-required closeout items.
• Assist with punch list documentation and tracking.
• Organize final project records for turnover and archival.

Qualifications

• 2+ years of commercial construction, estimating, project engineering, or project coordination experience preferred.
• Degree in Construction Management, Engineering, Architecture, or related field preferred; equivalent construction experience may be considered.
• Ability to read and interpret commercial construction plans and specifications.
• Experience performing or assisting with construction takeoffs and estimating.
• Understanding of commercial construction divisions and subcontractor scopes.
• Familiarity with RFIs, submittals, subcontract agreements, purchase orders, change orders, and project closeout.
• Strong proficiency with Microsoft Excel, Word, Outlook, and PDF software.
• Experience with Bluebeam, Procore, Autodesk Construction Cloud, BuildingConnected, or similar construction software preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.

Key Competencies

• Construction plan and specification comprehension
• Quantity takeoff and estimating ability
• Subcontractor solicitation and bid coordination
• Scope review and bid leveling
• Preconstruction planning
• Procurement and long-lead tracking
• Submittal and RFI management
• Construction document control
• Strong follow-up and deadline management
• Ability to manage multiple bids and active projects simultaneously
• Professional communication with subcontractors, vendors, design teams, and clients

Role Priorities

The position is primarily focused on bidding and estimating, preconstruction planning, and project administration. The Project Engineer / Project Coordinator is not intended to replace the Project Manager or Superintendent but to provide the estimating, technical, coordination, and administrative support necessary for successful project delivery.

Compensation & Benefits

• Competitive salary based on experience and qualifications.
• Paid time off and company-recognized holidays in accordance with company policy.
• Opportunities for professional development and advancement within the company.
• The company does not currently offer employer-sponsored health insurance or medical benefits.
• Additional compensation or benefits, if applicable, will be discussed as part of the employment offer.

Work Environment

This is primarily an office-based position with periodic visits to active commercial construction sites. The employee may be required to attend pre-bid meetings, site walks, project meetings, and other project-related activities.

The position requires the ability to manage multiple bids and active projects simultaneously while meeting strict submission and project deadlines.

Pay: $75,000.00 - $90,000.00 per year

Work Location: In person