Project Estimator

Job Summary

Mayer Specialty Services, LLC is seeking a detail-oriented Project Estimator – Civil Construction, to prepare accurate and timely cost estimates for civil construction projects. This role works closely with project managers, engineers, and field personnel to evaluate project requirements, analyze costs, and support successful project planning and execution. This position is non-supervisory and requires strong analytical skills, attention to detail, and practical experience in civil construction estimating.

Key Responsibilities

• Prepare detailed cost estimates for civil construction projects, including labor, materials, equipment, and subcontractor costs.
• Review project plans, specifications, and bid documents to determine scope and pricing requirements.
• Perform quantity take-offs and cost analyses using construction drawings, specifications, and digital takeoff tools.
• Solicit, review, and evaluate vendor and subcontractor quotes.
• Track and identify upcoming projects that are coming out to bid and support decision-making on potential opportunities.
• Utilize construction planrooms and bid management platforms (e.g., Drexel, iSquareFoot, PlanHub, Procore, etc.) to identify, track, and manage bidding opportunities.
• Support preconstruction activities including bid preparation, subcontractor solicitation, and development of complete bid packages.
• Obtain and compile required bid information and documentation, including confirming contractor licensure in various states, bonding requirements, and other compliance materials needed to submit complete and responsive bids.
• Assist with bid preparation, proposal development, and project budgeting.
• Maintain organized and accurate estimating records and documentation throughout the estimating process, ensuring all project records, bid materials, and supporting information are complete and available for project managers at project start.
• Collaborate with project managers and field teams to ensure estimates align with construction methods and schedules.
• Track and analyze historical cost data to improve estimating accuracy.
• Track bid and quoted work outcomes, maintain accurate internal records, and analyze win/loss results and competitive positioning.
• Support cost control efforts throughout the project lifecycle as needed.
• Other duties as assigned.

Skills and Qualifications

The ideal candidate for this position will demonstrate efficacy in the following areas:

• Strong knowledge of civil construction practices, materials, and estimating methodologies.
• Proven ability to prepare accurate cost estimates and quantity take-offs for civil construction projects.
• Familiarity with preconstruction processes, subcontractor bidding, and competitive bid environments.
• Ability to read and interpret construction plans, specifications, and contract documents.
• Solid understanding of project budgeting, cost tracking, and basic project management principles.
• Proficiency with estimating software, bid platforms, and Microsoft Office applications (Excel, Word, Outlook).
• Strong analytical and problem-solving skills with high attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple estimates and deadlines simultaneously.
• Capable of working independently with minimal supervision in a non-supervisory role to manage multiple priorities in a fast paced environment.
• Willingness to work extended hours, weekends, and travel as project needs require.
• Ability to navigate various digital supplier and vendor platforms.

Education and Experience

• High school diploma or equivalent, required.
• Minimum of three to five (3-5) years of experience in civil construction project estimating, required.
• Experience using construction planrooms and bid platforms including Drexel, iSqFt, ConstructConnect, Dodge, Quest, and various city/municipality procurement sites.
• Ability to effectively search for projects, set up bid opportunities, input and refine keyword searches, and navigate digital planroom systems and bid platforms.
• Strong understanding of civil construction methods, materials, and cost drivers, required.
• Proficiency with estimating software and bid platforms (e.g., Smartsheet, CT Spec, iSquaredFoot, Drexel, etc.); Microsoft Office Suite applications (e.g., Outlook, Teams, Word, etc.); Zoom; Adobe Acrobat; and Docusign, preferred.

Work Environment / Physical Requirements

The role requires the employee to:

• Maintain consistent, in-person attendance during standard work hours (Monday through Friday, 7:00 a.m. to 5:00 p.m.).
• Primarily work in a climate-controlled office environment with occasional work performed in the field and/or on active construction sites, which may include outdoor environments and exposure to varying weather conditions. Site visits may require navigating uneven terrain; walking on dirt or gravel surfaces; exposure to noise, dust, and mud; and climbing ladders and/or stairs as necessary.
• Stand, sit, and/or walk for long periods of time on a daily basis.
• Occasionally bend, stoop, squat, and twist.
• Occasionally lift and carry up to 25 pounds and push or pull up to 50 pounds.
• Ability to visually observe work conditions and read construction documents in both office and field settings as well as visualize a computer screen daily.
• Ability to talk with and listen to others daily via different modalities including but not limited to in person, online, or via phone. In person and outdoor environments may be noisy.
• Operate standard office equipment, including computers, printers, and mobile devices.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position in accordance with applicable laws.

Other Requirements

• Work outside of core business office hours as needed.
• Some local travel is required. If driving for work, employee must have a valid driver’s license and meet organizational insurance requirements.

Application Information

Please send resume to [email protected].

The Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

This description is not intended to be an exhaustive list of all duties, responsibilities, or working conditions associated with the position, and may be subject to change based on business needs.

Pay: $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance

Education:

• High school or equivalent (Required)

Experience:

• Project Estimating: 3 years (Required)

Ability to Commute:

• Goddard, KS 67052 (Required)

Work Location: In person