Project Executive

Project Executive

Company: Nextland Group
Department: Project Management / Development
Reports To: Project Manager / Senior Project Manager
Employment Type: Full-Time

Job Summary

We are looking for a driven and organised Project Executive to support the planning, coordination, and execution of property development and project management activities.

The successful candidate will work closely with project managers, consultants, contractors, authorities, suppliers, and internal departments to ensure projects progress according to approved timelines, budgets, quality standards, and project requirements.

Key Responsibilities

• Assist the Project Manager in planning, coordinating, and monitoring property development projects from pre-development through to completion.
• Coordinate with architects, engineers, quantity surveyors, consultants, contractors, suppliers, and other project stakeholders.
• Monitor project progress against approved programmes, milestones, budgets, and deliverables.
• Attend project meetings and prepare meeting agendas, minutes, progress reports, and action lists.
• Follow up with consultants and contractors on outstanding issues, submissions, approvals, and site matters.
• Assist in coordinating design development, tender documentation, authority submissions, construction activities, and project handover.
• Review project documentation, drawings, reports, claims, quotations, and submissions for completeness and accuracy.
• Monitor variation orders, contractor claims, progress claims, and project-related costs in coordination with the commercial and finance teams.
• Assist in identifying project risks, delays, technical issues, and potential cost implications, and escalate them to the Project Manager.
• Coordinate with relevant authorities and external parties where required to facilitate project approvals and statutory requirements.
• Conduct site visits and inspections to monitor progress, workmanship, quality, safety, and compliance with project requirements.
• Maintain proper project records, including drawings, contracts, correspondence, approvals, reports, and other project documentation.
• Prepare regular project status updates and reports for management.
• Assist in coordinating project handover, defects rectification, documentation, and completion activities.
• Ensure project activities are carried out in accordance with approved plans, specifications, contractual requirements, and company procedures.
• Support the Project Manager in resolving day-to-day project issues and coordinating timely solutions.
• Perform other project-related duties and assignments as required.

Requirements

• Bachelor's Degree in Project Management, Construction Management, Civil Engineering, Quantity Surveying, Architecture, Property Development, or a related discipline.
• 2–5 years of relevant experience in property development, construction, project management, or consultancy.
• Experience in property development projects will be an advantage.
• Good understanding of the property development and construction process.
• Familiarity with project documentation, construction drawings, contracts, authority submissions, and project schedules.
• Strong coordination and communication skills.
• Good knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with project management or scheduling software is an advantage.
• Strong organisational and follow-up skills.
• Able to manage multiple tasks and work effectively under pressure.
• Willingness to travel to project sites when required.
• Proactive, responsible, and able to work independently as well as within a project team.

Key Competencies

• Project coordination
• Stakeholder management
• Planning and organisation
• Problem solving
• Communication
• Attention to detail
• Time and deadline management
• Commercial awareness
• Teamwork and accountability

Pay: RM2,500.00 - RM3,500.00 per month

Work Location: In person