Project Executive

Overall Function

Responsible for supporting the planning, coordination, and execution of projects from initiation through completion. The role involves coordinating with project teams, consultants, contractors, clients, and internal departments to ensure projects are delivered on time, within budget, according to specifications, and in compliance with company standards and regulatory requirements.

Key Responsibilities

• Assist in Monitoring project budget, costs and variation orders.
• Assist in process subcontractor costs, evolutions and payments .
• Support contract administration according to contract terms company procedures.
• Coordinate with project sites, consultant, subcontractor supplier and internal departments.
• Prepare letters meeting minutes, and reports.
• Provide administrative and clerical support to the department.
• Arrange meetings , prepare agendas and manage schedules.
• Document Control (hardcopy and Softcopy )
• Ensure documents prepare organized, collect to authorized personnel.
• Manage document transmittals and maintain document registers and logs.
• Assist in tracking project documentation, submissions, approvals, and correspondence.
• Perform other project administration and coordination duties as assigned by management

Qualifications

• Bachelor's Degree in Civil Engineering, Quantity Surveying, Construction Management, or an equivalent relevant qualification.
• Minimum 2–5 years of relevant experience in a similar position, preferably within a contractor or construction environment.
• Strong knowledge of Quantity Surveying, contract administration, project costing, subcontractor management, and construction practices.
• Good understanding of project documentation, variation orders, progress claims, and contractual procedures.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word.
• Knowledge of AutoCAD and Microsoft Project will be an added advantage.
• Strong organizational, coordination, documentation, and communication skills.
• Able to work independently, manage multiple tasks, and meet project deadlines.
• Willing to coordinate closely with project sites and various project stakeholders.