Project Executive (Construction)

About the role

We are looking for a responsible and proactive Project Executive to support the coordination, administration and documentation of our construction projects. The successful candidate will work closely with the Project Manager, site team, consultants, subcontractors and internal departments to ensure project matters are properly coordinated, followed up and documented.

Key responsibilities

Project Coordination

• Assist the Project Manager in coordinating and monitoring day-to-day project activities and site matters.
• Coordinate with consultants, subcontractors, suppliers and internal departments, and follow up on outstanding matters, submissions and approvals.
• Attend project/site meetings when required and follow up on agreed action items.
• Monitor project progress and highlight delays, outstanding issues or matters requiring the Project Manager’s attention.
• Assist with coordination of drawings, material submissions, RFIs, method statements and other project-related documents where applicable.

Documentation & ISO/QMS

• Prepare, maintain and update project documentation, reports, correspondence, submissions and project records.
• Maintain and update ISO/QMS records and documentation at site, ensuring required records are properly completed, filed and readily available.
• Support the project and site teams in ensuring compliance with company procedures, quality, safety and project requirements.

Site Administration

• Provide general site administrative support, including filing, document control, meeting records and other administrative matters.
• Assist in maintaining proper site office organisation, housekeeping and record keeping.
• Carry out other project, site administration and coordination duties assigned by the Project Manager or Management.

Requirements:

• Diploma or Degree in Construction Management, Civil Engineering, Building, Quantity Surveying or a related field.
• Preferably 1–3 years of relevant experience in construction, project coordination or site administration; fresh graduates are also welcome to apply.
• Good coordination, communication and follow-up skills.
• Organised and systematic, with good attention to documentation and record keeping.
• Proficient in Microsoft Office; familiarity with construction drawings or AutoCAD would be an added advantage.