Project Executive (Construction / Property Development)

About the role

We are seeking a proactive and organised Project Executive to support the management and coordination of our construction and property development projects. The successful candidate will work closely with the Project Manager, consultants, contractors, authorities, and internal teams to ensure project documentation, submissions, approvals, coordination, and progress tracking are carried out efficiently and on time.

Key responsibilities

• Assist in coordinating project activities from planning, pre-construction, construction through to completion.
• Support the Project Manager in monitoring overall project progress, programme, and key deliverables.
• Coordinate with consultants, contractors, subcontractors, authorities, and internal departments to ensure smooth project execution.
• Prepare, maintain, and organize project documentation, reports, correspondence, meeting minutes, and records.
• Assist with preparation and follow-up of authority submissions, approvals, permits, drawings, technical documents, and other project submissions.
• Monitor the status of drawings, submissions, approvals, and technical matters, ensuring timely follow-up with the relevant parties.
• Assist in updating project schedules, progress reports, trackers, and management reports.
• Attend project and coordination meetings and ensure action items and follow-ups are properly recorded and monitored.
• Assist in coordinating site matters and communicate project issues to the Project Manager for timely resolution.
• Maintain proper filing and documentation of project correspondence, approvals, drawings, contracts, and other relevant documents.

About you

• Diploma or Degree in Civil Engineering, Architecture, Construction Management, Building, or a related discipline.
• 2–5 years of relevant experience in construction, property development, or project coordination.
• Strong project coordination, communication, follow-up, and documentation skills.
• Good understanding of construction processes, project documentation, drawings, and authority submissions.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Able to read and understand basic construction drawings and technical documents will be an advantage.
• Good organizational skills with strong attention to detail.
• Proactive, responsible, and able to manage multiple tasks and deadlines.
• Good communication and interpersonal skills with the ability to liaise with different stakeholders.
• Able to work independently as well as part of a team.