Project Executive (Sourcing & Procurement)

We are looking for a meticulous and proactive Project Executive (Sourcing & Procurement) to join our team. This role is essential in supporting our sales operations and ensuring smooth coordination across departments.

Job Description:

• Prepare proposal, and paperwork, such as quotation, sales order / purchase orders, and others
• Provide administrative support on sales related tasks, including system maintenance
• Assist in customer service (work with customers directly when necessary)
• Work with Procurement Team to obtain the best price and terms to close sales
• Coordinate with other stakeholders to ensure alignment of expectations and project completion within schedule.
• Monitor and report on project progress, performance and issues, and taking corrective actions as needed.
• Arrangement of delivery including DDP/Sample to customer.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Source & handle local orders and also orders that we do not have local office
• Provide artwork brief from sales to design team, follow up on artwork status
• Monitor and track sales orders from initiation to fulfilment, ensuring orders are processed promptly and accurately.
• Perform any ad hoc related task.

Requirements:

• 1-2 years in Administrative Sales Support background, entry-level jobseeker/ professional are welcome to apply
• Team Player and Detailed Oriented
• Able to liaise with counterparts from China
• Able to prioritize and organize task
• Well versed in Microsoft Excel
• Diploma and above
• Interest in developing into a sales role in the future
• Proactive in exploring and leveraging AI tools to streamline daily tasks, improve work efficiency, and enhance productivity.