Project Expeditor

Description Project Expeditor - Piping Technology & Products, Inc. Position Title: Project Expeditor

Location: 3701 Holmes Rd., Houston, TX 77051

Department: Projects & Engineering

Reports To: Director of Project Management

Job Description Job Summary The Project Expeditor supports the successful execution of customer projects by tracking materials, engineering deliverables, fabrication activities, inspections, and shipments from order entry through final delivery. This position works closely with Project Management, Engineering, Purchasing, Production, Quality Control, Shipping, vendors, and customers to identify potential delays, obtain timely updates, and keep project milestones on schedule. The Project Expeditor maintains accurate status information, communicates risks promptly, and follows action items through completion to support on-time delivery and customer satisfaction.

Key Responsibilities

• Track assigned projects, purchase orders, materials, drawings, fabrication activities, inspections, and shipments against established schedules and delivery commitments.
• Maintain project expediting logs, milestone trackers, open-item lists, and status reports with accurate and current information.
• Follow up with Engineering, Purchasing, Production, Quality Control, Shipping, and other departments to obtain updates and keep project activities moving forward.
• Identify schedule risks, material shortages, overdue action items, and production bottlenecks; promptly escalate concerns to the Project Manager.
• Expedite vendor drawings, approvals, materials, and subcontracted services to support project requirements and committed delivery dates.
• Coordinate priority and rush orders while balancing project requirements, production capacity, and customer commitments.
• Prepare clear progress reports and participate in internal and customer status meetings, documenting action items and following them through completion.
• Support shipping readiness by confirming required inspections, documentation, release requirements, and delivery information are completed before shipment.
• Communicate professionally with internal teams, vendors, and customers and perform additional duties as assigned to support project execution.

Required Qualifications

• Bachelor's degree in Engineering, Technology, Supply Chain, Business, or a related field; equivalent relevant experience will be considered.
• At least two years of project expediting, project coordination, procurement, or production-control experience in manufacturing, fabrication, oil and gas, or a related industry is preferred.
• Proficiency with ERP systems and Microsoft Office, preferably strong EXCEL & Word.

Required Skills

• Strong understanding of project schedules, manufacturing workflows, procurement activities, and material-status tracking.
• Exceptional organization and attention to detail, with the ability to maintain accurate records across multiple active projects.
• Ability to manage competing priorities, urgent requests, and tight deadlines in a fast-paced manufacturing environment.
• Strong follow-up skills and the persistence to obtain timely information and drive open items to completion.
• Ability to recognize schedule risks, investigate causes, and coordinate practical next steps with the appropriate teams.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prepare concise project updates and clearly communicate changes, delays, and required actions.
• Ability to build effective working relationships across departments and communicate professionally with vendors and customers.
• Sound judgment and the ability to escalate issues appropriately and in a timely manner.
• Self-motivated, dependable, and comfortable working independently while supporting a collaborative project team.
• Adaptable and responsive to changing project priorities and operational needs.
• Commitment to accuracy, accountability, and on-time project delivery.

Why Join Us? Project Impact: Play a direct role in keeping customer projects organized, visible, and on schedule.

Cross-Functional Experience: Collaborate with teams throughout the full project and manufacturing lifecycle.

Career Development: Build valuable experience in project management, manufacturing operations, and customer coordination.

Industry Leadership: Join a company recognized for high-quality engineered products and responsive customer service.