Project Expeditor

About the role

The Project Expeditor ensures that materials, equipment, services, and documentation required for projects and production are procured and delivered in accordance with project schedules, contractual commitments, quality requirements, and approved budgets. The role monitors supplier performance, procurement progress, manufacturing progress, fabrication activities, logistics and delivery commitments; expedites critical materials and equipment; coordinates with suppliers and internal stakeholders to minimise delays; and ensures that purchased goods and services meet required quality standards. The role serves as a critical link between project management, engineering, procurement, production, suppliers, subcontractors, logistics providers, inspection agencies, and customers. The role proactively identifies delivery risks, monitors supplier and manufacturing progress, drives corrective action plans, and ensures high-quality outcomes to safeguard project profitability and customer satisfaction.

Key responsibilities

• Review and analyze production schedules, procurement plans, and manufacturing schedules daily to track active project orders against contractual deadlines
• Generate and review outstanding ERP (AX/SAP) order reports weekly to monitor contract items, raw stock, and consumables against negotiated due dates
• Update procurement tracking registers and expediting schedules regularly, closing out fulfilled orders to maintain accurate, real-time data
• Issue RFQs and evaluate supplier quotations against Bills of Materials (BOMs), technical specifications, quality standards, lead times, and commercial viability
• Conduct supplier capability and delivery assessments to drive best-value outcomes and initiate corrective action processes with underperforming vendors
• Actively expedite critical path materials, equipment, fabricated components, and outsourced services through direct communication with vendors
• Track key supplier milestones including manufacturing, inspection, testing, dispatch, and transit
• Identify, report, and escalate supply chain, manufacturing, or logistics risks early; collaborate with suppliers and internal teams to build effective recovery plans
• Participate in daily/weekly production and project meetings to present updates on procurement status, material availability, and supply chain risks
• Verify required documentation—including shipping notes, inspection reports, data packs, and quality control records—prior to order closeout and payment processing

About you

• Certificate, Diploma, Trade Qualification, Technical Qualification or equivalent practical experience in Engineering, Manufacturing, Construction, Procurement, Supply Chain or Project Management
• Minimum 3 years' experience in a project, procurement, expediting, production planning or supply chain environment
• Experience within heavy engineering, manufacturing, mining, power generation, oil & gas, infrastructure or industrial projects
• Strong understanding of procurement, fabrication, manufacturing and industrial logistics processes
• Proficiency in Microsoft Office Suite with advanced proficiency in Excel
• Proven ability to read and interpret project schedules, manufacturing plans, production schedules Gantt charts, and Bills of Materials