Project Facilities Admin Intern

Kopi Kenangan is looking for an organized, detail-oriented Project Facilities Admin Intern to support our Project & Facilities team. In this role, you will handle end-to-end administration, vendor coordination, and tracking for store operations and development across Indonesia. If you're a proactive multi-tasker who loves structure and wants hands-on exposure to multi-site retail management, step into this exciting opportunity with us!

Ideal Candidate Profile:

• Education & Status: Final-year student or fresh graduate interested in Project Administration, Facilities, Operations, or General Administration.
• Experience: Previous internship or work experience in administration or project coordination is a strong advantage.
• Software Proficiency: Proficient in MS Office suite—MS Excel (SUM, Pivot Tables, basic data management), MS Word (formal letters/memos), and MS PowerPoint (weekly reports and presentations).
• Skills & Competencies: Strong organizational and time-management skills with the ability to manage daily, weekly, and monthly deadlines accurately.
• Communication & Collaboration: Clear written and verbal communication skills; comfortable dealing with external contractors, utility partners (PLN & PDAM), and internal stakeholders.
• Mindset: Proactive, responsible, highly organized, and eager to learn end-to-end operational workflows.

Job Role:

• End-to-End Project Administration: Manage facilities documentation for stores across Indonesia, preparing formal letters, vendor correspondence, SPK (Surat Perintah Kerja), and BAST (Berita Acara Serah Terima).
• Vendor & Utility Coordination: Coordinate with external contractors and utility providers (e.g., PLN & PDAM); assist in processing quotations, approvals, punchlists, and vendor performance tracking.
• Meeting Management & Reporting: Organize, prepare, and summarize weekly operational meetings, taking clear Minutes of Meeting (MoM) and distributing updates.
• Tracking & Pipeline Management: Maintain daily and weekly tracking logbooks, including Pipeline Reports, Quotation Logbooks, NSO (New Store Opening) Lists, and MMSV Trackers.
• Data Consolidation & Presentation: Consolidate timelines, operational progress, and financial data into polished PowerPoint presentations and official PDF reports for stakeholders.
• Nationwide Store Support: Provide continuous administrative and operational support for store networks across Indonesia.

More about Kenangan Brands:

• Kopi Kenangan: 1,200+ outlets across Indonesia
• Kenangan Coffee Malaysia: 200+ store locations
• Kenangan Coffee Singapore: 10 locations and growing
• Kenangan Coffee India: 10 stores and aggressive expansion plans
• Global Footprint: Expanding footprint across Taiwan, Australia, and the Philippines
• FMCG Division: Kopi Kenangan Botol (Ready-To-Drink subsidiary)

Interested applicants, please send your updated resume directly to: [email protected]