Project Formalities Manager

Qualifications:

• Manage all vessel and work permits for Indonesian operations across Oil & Gas, Cable Laying, Dredging, and Renewables.

• Stay updated on local and national maritime regulations (including cabotage rules) and ensure full project compliance.

• Maintain SOPs and process flows, explaining regulatory requirements clearly to clients.

• Assist with permits and requirements for establishing new company branches in Indonesia.

• Handle all project-based crew and manpower documentation.

• Ensure compliance with Indonesian labor laws, immigration rules, offshore requirements, and QSHE policies.

• Keep up with changing manpower and immigration regulations, updating SOPs and client documentation accordingly.

• Oversee customs, import/export permits, temporary imports, bonded cargo, and Master List processes (BKPM & Oil & Gas).

• Ensure project cargo, equipment, and materials clear regulatory requirements efficiently.

• Keep logistics SOPs updated and guide clients through current customs procedures.

• Serve as the main point of contact for project formalities across internal teams (Operations, Logistics, QHSE, Business Development).

• Communicate regulatory risks and requirements clearly to internal and external stakeholders.

• Support project kick-offs, progress reviews, and close-outs regarding regulatory approvals.

• Monitor environmental regulations and special permit requirements for offshore vessel operations.

• Explain permit types, processing timelines, and potential bottlenecks directly to clients.

• Create and update SOPs for environmental and special regulatory permits.

Experience

• Bachelor's degree in a business or marketing related subject.
• Must have minimum 10 years’ experience working within the offshore, oilfield sales or business development.
• Experience in engaging commercially with O&G industry players previously is a must for this ro
• Strong English proficiency in verbal and written communication skills.
• Strong skill in Building rapport, establishing relationships, and working well within a team.
• Have a good relationship with stakeholder in government to get an update for all permit and formalities.
• Must have a good working knowledge of MS Office, Word, Excel, MS Project.