Project Framework Administrator

Project Framework Administrator

• Permanent Full-Time
• One of the Fastest Growing Local Governments in Australia! Great Career Opportunities!
• Family Friendly - 9-day Fortnight / 19-day Month/ Paid Parental Leave!
• Up to 3% Super Co-Contributions!

Avoid the city chaos and embrace the family friendly, country town atmosphere of Mundijong! Use your proven background in project administration to help shape our rapidly growing Shire.

Join us at the 'Shire'

Here at "The Shire" we live and breathe our values of Accountability, Collaboration and Trust to proactively support our fellow employees and our local community. We encourage and embrace positive change and are looking for like-minded individuals to join our fun and dynamic team!

We are seeking an experienced and professional Project Framework Administrator with a passion for Compliance in project management. It is important to note; this is NOT a Project Manager role.

The purpose of this role is to provide an overall view of all projects being delivered by the Strategic Projects team. The position would collate information provided by Project Managers through their monthly reports, maintain the central project tracker, follow up overdue updates and help identify matters requiring management attention.

In this role you will have the following accountabilities:

• Provide training, support and capacity building to Project Managers to ensure compliance with the Project Management Framework

• Maintain an up-to-date portfolio register and assist with consolidating individual project updates into a summary report for management, including project status, key milestones, risks, issues and outstanding actions

• Pre-populating project documentation (e.g. project plans) for subsequent completion by project managers, and analysis of this documentation once completed, which includes:

• Scope and schedule alignment with Council mandate/s or Project Board decision

• Budget alignment with Annual Budget, Long Term Financial Plan and/or any resolutions of Council

• General sense check to ensure the plan articulates details of the project clearly and accurately, including completion of all sections of the Project Plan

• Endorsement by the Project Reference Group, Delivery Director and Sponsor, prior to presentation to the Project Board

• Processing / following up with project managers on key PMF processes (stage gate checklists, change requests, risk registers, lessons learned, monthly reports etc.)

• Maintaining the Project Lifecycle Management (PLM) module in OneComm (TechOne).

• Agenda setting, minute taking and action tracking of Project Board meetings

• Evolution of the PMF as the organisation continues to mature, for example:

• Updates to Project Management Council Policy/Business Operating Procedures

• Implementation of processes

• Continued training of staff on the PMF

• Development and implementation of a Project Management Continuous Improvement Plan

• General administrative support to the Strategic Projects team as required

Our preferred candidates will be able to demonstrate the following experiences and skillset:

• Diploma or Cert IV in a business / administration related discipline or extensive experience in a similar role.
• Highly developed written and oral communication skills, with well-developed governance compliance skills, analytical skills and a high attention to detail.
• Highly developed and effective interpersonal and customer service skills, with ability to build strong relationships.
• Demonstrated ability to work within a team environment, and to work collaboratively with internal stakeholders.
• Demonstrated ability to meet and manage competing priorities and deadlines.

The Important Stuff!

An attractive remuneration package of up to $110,000 per annum, plus super is on offer, dependent on experience.

Not only will you have the opportunity to swap the city chaos for our fabulous natural environment and quiet rural outlook, but here are some other great benefits:

• Free local gym membership
• Wellness programs & Fitness passport.
• If you choose to contribute additional super, we will match up to 3% as a co-contribution.
• Free counselling, health assessments and health insurance discounts, annual flu vaccination and skin cancer screening.
• Two additional Local Government days off per year.
• The option of Purchased Leave.
• Salary packaging options, including novated leasing.
• Professional development opportunities - study leave and study assistance.
• Free Onsite Parking.

About the Shire!

Located in Mundijong just 45 minutes from the Perth CBD on the picturesque backdrop of the Darling Scarp, our Shire is one of the fastest growing Local Governments in Australia. What that means is that we are transforming the way our community works, lives and plays. It's an exciting time at "The Shire" and you could be a part of it!

Our community come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, because it's the right thing to do and because it makes our organisation stronger.

Where do I apply?

Submit your cover letter and resume online. We are reviewing applications as they come in, so the position may close earlier than expected. We recommend you apply as soon as possible. We encourage applications from all areas, including Mandurah, Peel and Pinjarra regions.

Note: The Shire will collect personal information from you during the recruitment process, which will only be used or disclosed when required to effectively process your application.