Project Handover & Document Control Coordinator

Job Description – Project Handover & Document Control Coordinator

Why Join Us

By joining MMD Construction, you will become part of a team that values collaboration, innovation, and growth. As we continue to expand, you will have the opportunity to develop your career in an exciting industry, working on projects that shape the future of construction. At MMD Construction Cork, we prioritise project excellence and the professional development of our people.

About the Role

The Project Handover & Document Control Coordinator is responsible for the effective management, control, and maintenance of project documentation throughout the project lifecycle, with particular emphasis on project handover and close-out documentation. The role ensures that all project documentation and handover information are accurately controlled, maintained, and issued in accordance with project and client requirements.

The successful candidate will support project teams and management by maintaining document control systems, coordinating project handovers, conducting compliance audits, and promoting best practice document management across the business.

Key responsibilities

Project Handover Management

• Lead the compilation, coordination, and completion of project handover documentation.
• Establish and maintain project handover trackers and schedules.
• Liaise with project teams, consultants, subcontractors, and suppliers to obtain all required handover information.
• Review submitted documentation for completeness, accuracy, and compliance with project requirements.
• Monitor handover progress and report status to project management teams.

Document Control

• Manage and maintain the company's document management systems, ensuring all project documentation is correctly controlled.
• Validate incoming project documentation and ensure revision control procedures are followed.
• Support project teams with document management processes and system administration.
• Assist in the implementation and continual improvement of document control procedures.

Quality & Compliance Support

• Conduct periodic project documentation audits to verify compliance with company procedures and quality management requirements.
• Prepare audit findings and reports for review by the Quality Manager.
• Assist in monitoring corrective actions arising from audits.
• Support ISO 9001 quality management activities and document retention requirements.
• Assist with BCAR and regulatory compliance documentation where required.

Training & Support

• Provide guidance and training to project teams on document control procedures and systems.
• Support new employees and project teams in the use of document management platforms.
• Act as a point of contact for document control and project handover-related queries.

Continuous Improvement

• Produce reports and key performance indicators relating to document control and project handovers.
• Assist with the development and improvement of company procedures and templates.
• Support departmental initiatives focused on quality, compliance, and operational excellence.
• Undertake other duties as required by management.

Skills & Experience

Essential

• Experience in document control, project administration, quality administration, or construction project support.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience managing large volumes of documentation and maintaining accurate records.
• Proficiency in Microsoft Office Suite.
• Strong communication and coordination skills.
• Ability to work independently and manage multiple priorities simultaneously.

Desirable

• Experience within the construction sector.
• Familiarity with document management platforms such as Procore, Autodesk Construction Cloud, Viewpoint, Asite, Aconex, or similar.
• Knowledge of project handover requirements, O&M Manuals, Health & Safety Files, and BCAR documentation.
• Experience supporting ISO 9001 Quality Management Systems.
• Understanding of construction project lifecycles and project delivery processes.

What We Offer:

Be part of MMD Constructions commitment to quality, collaboration, and community impact. Bring your technical knowledge and procurement expertise to a company that values precision, quality, and professional growth.

• Competitive Salary aligned with experience
• Comprehensive Benefits Package
• 21 days annual leave + 10 public holidays
• Career Development
• CPD and professional development sponsorship (along with paid study and exam leave -if applicable)
• Wellbeing and EAP (Employee Assistance Programme)
• Company-sponsored social and charity events
• Employee Referral Bonus Scheme

Why Join MMD Construction?

• Growth Opportunities : Be part of a company that can offer long-term career development and progression.
• Mentorship & Training : Receive on-the-job training and mentorship from experienced professionals in the industry.
• Innovative Projects : Work on a diverse range of projects that will help build your experience and skillset.
• Supportive Environment : Join a team that values collaboration and professional growth.

To get a feel for life at MMD Construction, you can view recent news and team highlights here: https://www.mmd.ie/category/news/