Project management coordinator- Internship

Job Purpose To provide project coordination and administrative support to ensure the effective planning, execution, monitoring, and documentation of projects and cross-functional initiatives. The role is responsible for coordinating stakeholders, supporting project meetings, maintaining project documentation, tracking action items and deliverables, and ensuring timely communication across project teams.

Key Responsibilities

• Coordinate and schedule project meetings with internal and external stakeholders.
• Prepare and distribute project meeting agendas, materials, and relevant documentation.
• Attend project meetings and prepare accurate and structured meeting minutes and action logs.
• Track project action items, deliverables, milestones, and deadlines, and follow up with responsible stakeholders.
• Support project managers in planning, coordinating, and monitoring project activities.
• Maintain project plans, trackers, reports, presentations, and other project documentation.
• Prepare project status updates, summaries, presentations, and briefing materials for management.
• Coordinate with cross-functional teams to ensure alignment and timely completion of project activities.
• Organize and maintain project files and documentation in accordance with established procedures.
• Support project reporting by collecting, consolidating, and analyzing relevant project information.
• Conduct ad hoc research and administrative activities related to projects and strategic initiatives.
• Identify and escalate project-related issues, delays, or risks to the Project Manager when appropriate.
• Maintain confidentiality of sensitive project, business, and strategic information.
• Perform other project coordination and administrative duties as assigned by the Project Manager or direct manager.

Qualifications & Experience

• Bachelor’s degree in Project Management, Business Administration, Engineering, or a related field.
• Previous experience in project coordination, project management support, PMO, or a related role.
• Experience working with cross-functional teams and multiple stakeholders.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Knowledge of project management methodologies, tools, and processes is preferred.
• PMP, CAPM, or other project management certification is an advantage.

Key Skills & Competencies

• Project coordination and follow-up.
• Planning and organizational skills.
• Stakeholder management.
• Time management and prioritization.
• Reporting and documentation.
• Communication and interpersonal skills.
• Attention to detail and accuracy.
• Problem-solving and analytical skills.
• Ability to manage multiple projects and deadlines.
• Ability to work effectively in a fast-paced, cross-functional environment.
• High level of confidentiality and professionalism.